REQUEST FOR CITY COUNCIL ACTION
DATE: 06/05/2024
TO: Honorable Mayor and City Council Members
FROM: Public Works Department
SUBJECT:
Title
APPROVE AN AGREEMENT WITH PACIFIC PLAY SYSTEMS, INC. FOR THE PURCHASE OF PLAYGROUND EQUIPMENT FOR THE COMMUNITY FACILITIES & INFRASTRUCTURE PHASE II - SHERIDAN PARK PLAYGROUND, PROJECT NO. FC-2024-08
End
EXECUTIVE SUMMARY:
The playground equipment at Sheridan Park is in poor condition and in need of replacement. This action will result in the execution of an agreement for the purchase of new playground equipment for the Community Facilities & Infrastructure Phase II - Sheridan Park Playground, Project No. FC-2024-08.
RECOMMENDED ACTION:
Recommended action
That the City Council:
a. Authorize the City Manager, or his designee, to execute the attached agreement with Pacific Play Systems, Inc. to purchase playground equipment for the Community Facilities & Infrastructure Phase II - Sheridan Park Playground, Project No. FC-2024-08.
b. Authorize the City Manager, or his designee, to issue a purchase order to Pacific Play Systems, Inc. in the amount of $206,398 for the purchase of playground equipment for the Community Facilities & Infrastructure Phase II - Sheridan Park Playground Project.
c. Make a determination under Corona Municipal Code Section 3.08.140(C) that competitive bidding has been satisfied based on the reasons provided in this report's "Basis for Determination of Competitive Bidding" section.
Body
BACKGROUND & HISTORY:
Sheridan Park is a 2.24-acre park located at the intersection of South Merrill Street and West Third Street. It is zoned for Parks. See Exhibit 1 for an overall map of Sheridan Park. Sheridan Park was originally built in 1989, and the playground needs to be replaced.
Currently, there are two playground structures and one swing set designed for use by children between the ages of two to twelve years. There is no shade at the playground. The playground is filled with engineered wood fiber, which does not allow for inclusive play. This project aims to provide a new playground with rubberized safety surfacing and shade structures.
ANALYSIS:
City staff requested an informal proposal from three vendors to provide one conceptual playground design that followed the space theme, incorporated shade and materials that would withstand Corona’s sunny climate and had inclusive and accessible playground elements integrated into the playground. The three proposals received were as follows:
|
Vendor |
City |
|
Coast Recreation, Inc. |
Fontana, CA |
|
Miracle Playground Sales |
Corona, CA |
|
Pacific Play Systems, Inc. |
Carlsbad, CA |
Staff presented the three conceptual playground designs to the Parks and Recreation Commission meeting on March 12, 2024, to obtain feedback. Overall, the Parks and Recreation Commission made suggestions to include additional play panels, to adjust the size, height, and location of the shade structures, and change the color palette to match the theme. Commission comments were incorporated to the most feasible extent. The Parks and Recreation Commission selected two conceptual playground designs.
A community outreach event was held at Sheridan Park from March 26 to March 28, 2024, and April 1, 2024. The community was invited to vote on their favorite conceptual playground design. The City received a total of 95 votes. Pacific Play Systems, Inc. had the most votes with a total of 58 votes.
Please see Exhibit 2 for the playground renderings. The design includes integrated shade structures on the play structure and swings, two slides, a half-moon climbing structure, a Saturn climbing structure, a lunar rover, spinning pods, educational panels, and a quad teeter totter. The design also incorporates an accessible and inclusive swing set for use by children between the ages of two to twelve years.
Basis for Determination of Competitive Bidding
Staff is requesting an exception to competitive bidding for the purchase of the playground equipment for the Community Facilities & Infrastructure Phase II - Sheridan Park Playground Project based on the following:
The Public Works Department is requesting an Exception to Bid pursuant to Corona Municipal Code (C.M.C.) Section 3.08.140(C) based upon competitive bidding already being completed. "When the purchasing agent and authorized contracting party, with the approval of the City Manager, determines that:
(1) A competitive bid procedure has been conducted by another public agency including, but not limited to, another local agency, the state through the California Multiple Award Schedule (CMAS), the federal government through the General Services Administration (GSA), the U.S. Communities Government Purchasing Alliance, or the Western States Contracting Alliance (WSCA); and
(2) The price to the city is equal to or better than the price to that public agency."
The City has satisfied the terms of the code because the City is using the CMAS and the price is equal to or better than the price to that public agency. Staff is requesting an Exception to Bid for the purchase of playground equipment for the Community Facilities & Infrastructure Phase II - Sheridan Park Playground Project from Pacific Play Systems, Inc. Pacific Play Systems, Inc. has a current CMAS contract under CMAS Number 4-19-78-0095A, attached as Exhibit 3, for the term of June 14, 2023, through June 30, 2028. By utilizing the CMAS program, the City of Corona is saving 10% off the list price, a total of $19,504.
FINANCIAL IMPACT:
Funding for the recommended action is available in the Community Facilities & Infrastructure Phase II - Sheridan Park Playground Capital Improvement Project No. FC-2024-08 within the Community Development Block Grant (CDBG) Fund 431. The equipment installation will be awarded in the future after a public works bidding process has been conducted.
ENVIRONMENTAL ANALYSIS:
This action is categorically exempt pursuant to Sections 15302 of the Guidelines for the California Environmental Quality Act (CEQA), which states that the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the CEQA determination, and is therefore exempt from CEQA. This action involves the purchase of playground equipment for future installation at an existing park for the purpose of enhancing the experience at the existing public facility. Therefore, no environmental analysis is required, and staff will file a Notice of Exemption with the County of Riverside.
PREPARED BY: LYNH NGUYEN, ASSISTANT PROJECT MANAGER
REVIEWED BY: SAVAT KHAMPHOU, PUBLIC WORKS DIRECTOR
Attachments:
1. Exhibit 1 - Project Location Map
2. Exhibit 2 - Proposed Sheridan Park Playground Renderings
3. Exhibit 3 - CMAS Contract and Sales Proposal for Pacific Play Systems, Inc.