REQUEST FOR CITY COUNCIL AND
CORONA UTILITY AUTHORITY ACTION
DATE: 07/07/2021
TO: Honorable Mayor and City Council Members
Honorable President and Board Members
FROM: Maintenance Services Department
Department of Water and Power
SUBJECT:
Title
Award of Contract to CT&T Concrete Paving, Inc. for On-Call Citywide Concrete Repairs
End
EXECUTIVE SUMMARY:
The City issued Notice Inviting Bids 21-073RH for On-Call Citywide Concrete Repairs. Repair of damaged concrete infrastructure is necessary to ensure pedestrian and motorist safety.
RECOMMENDED ACTION:
Recommended action
That the:
a. City Council award Notice Inviting Bids 21-073RH for On-Call Citywide Concrete Repairs to CT&T Concrete Paving, Inc., the lowest responsive, responsible bidder, for the total bid amount of $750,000, and waive any and all minor irregularities in the bidding document as submitted by said bidder.
b. City Council authorize the City Manager, or his designee, to execute the Maintenance/General Services Agreement with CT&T Concrete Paving, Inc. for $750,000 for the initial contract period ending June 30, 2023, with two optional two-year extensions.
c. City Council authorize the City Manager and City Attorney, or their designees, to negotiate and execute non-substantive extensions, change orders, and amendments up to 10% or $75,000 as authorized in Corona Municipal Code Section 3.08.050(H).
d. City Council authorize the Purchasing Manager to issue a purchase order to CT&T Concrete Paving, Inc. for $750,000 per year for the initial contract period ending June 30, 2021, with two optional two-year extensions.
e. Corona Utility Authority review, ratify, and to the extent necessary, direct the City Council to take the above actions.
Body
BACKGROUND & HISTORY:
The City of Corona Maintenance Services Department maintains approximately 700 miles of sidewalk, American with Disabilities Act ramps, curb and gutter, cross gutters, and various stormwater appurtenances. In addition, the Maintenance Services Department performs various concrete repairs to preserve the existing structures and infrastructure improvements by proactively maintaining the concrete sidewalks, curb and gutter, spandrels, etc., within the City. Concrete repairs are necessary due to the following: extensive cracking or spalling of the existing concrete, lifted sidewalk due to tree roots, sunken sidewalk due to poor soil conditions, damages from vehicular accidents, deterioration due to age, and replacement due to new construction in the area. The Maintenance Services Department receives work requests from the public as well as staff for City-maintained concrete infrastructure. The Maintenance Services Department evaluates each request and schedules this work based on priority, scope, and work request aging; a third-party contractor is utilized to complete this work.
In fiscal year 2020, Maintenance Services completed 254 concrete-related work requests, including replacing 30,542 square feet of damaged sidewalk and driveway approaches and 935 linear feet of curb and gutter. Similarly, in fiscal year 2021, 242 concrete-related work requests were completed, including replacing 33,155 square feet of damaged sidewalk and driveway approaches and 1,003 linear feet of curb and gutter.
The Department of Water and Power will also use this concrete contractor for water main leaks that involve sidewalk, gutter, and cross-gutter replacement.
ANALYSIS:
The City advertised Notice Inviting Bids (NIB) 21-073RH for On-Call Citywide Concrete Repairs according to Public Contract Code formal bidding procedures and Corona Municipal Code (CMC) 3.08.090. The bid was published on May 19, 2021, in the Sentinel Weekly and posted on the City’s PlanetBids bidding portal. The City received five (5) bids by the June 9, 2021, submission deadline.
The scope of work consists of:
• On-Call emergency and routine concrete repairs and services, which include replacement of curb and gutter sections, sidewalk, ADA ramps, cross gutters, and spandrels, etc.
|
Vendor |
City |
Bid Amount |
|
CT&T Concrete Paving, Inc. |
Diamond Bar, CA |
$29,597.00 |
|
CJ Concrete Construction, Inc. |
Santa Fee Spring, CA |
$36,041.00 |
|
PUB Construction, Inc. |
Diamond Bar, CA |
$37,519.00 |
|
Charles C Regan |
Corona, CA |
$283,059.00 |
|
Deemed nonresponsive: |
|
Towo Enterprise, Inc. |
Garden Grove, CA |
Staff determined the bid received from Towo Enterprise, Inc. was nonresponsive as the contractor did not follow the bid instructions provided to all bidders in the bid documents. The bid document required contractors to have a minimum of five (5) years of experience performing similar services to multiple public agencies with a minimum contract value of $100,000 and be located within a 50-mile radius of the City to be considered responsive. The projects listed by Towo Enterprise, Inc. on the Experience Statement form issued with the bid were all performed in 2020 or 2021 and did not meet the minimum five (5) years’ experience threshold. As such, Towo Enterprise, Inc. does not have the required experience for on-call concrete repair services, and their bid submittal has been deemed nonresponsive.
Additionally, after careful review of the unit prices provided by Charles C Regan, it is believed that the firm may have misunderstood that the unit cost would be multiplied by the unit of measure.
Because the bid was issued for on-call concrete repair services with no guarantee of usage, the Bid Pricing Schedule required bidders to submit pricing based on a single unit cost for 36-line items including, but not limited to, repair of various sidewalk and driveway spandrel concrete thicknesses, curb and gutter, American with Disabilities Act (ADA) access ramp replacements, etc. The low bidder was determined based on the summation of the single unit cost bid for each line item. Therefore, staff recommends that City Council award the bid and agreement in the amount of $750,000 to CT&T Concrete Paving, Inc., as the lowest responsive, responsible bidder for On-Call Citywide Concrete Repairs. In addition, all licenses and references for CT&T Concrete Paving, Inc. have been reviewed and verified by City staff.
FINANCIAL IMPACT:
Funding for the recommended action is available in the Fiscal Year 2022 Capital Improvement Project No. 70730 titled Sidewalk, Curb and Gutter Repair/Replacement/Maintenance. Therefore, there are sufficient funds available in the project for the recommended action.
ENVIRONMENTAL ANALYSIS:
This action is categorically exempt pursuant to Section 15301 of the Guidelines for the California Environmental Quality Act (CEQA), which states that operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the CEQA determination is exempt from CEQA. This action involves the repair of existing city sidewalks and concrete facilities. Therefore, no environmental analysis is required.
PREPARED BY: AFTAB HUSSAIN, MAINTENANCE MANAGER
REVIEWED BY: TOM MOODY, GENERAL MANAGER
Attachments:
1. Exhibit 1 - NIB 21-073RH
2. Exhibit 2 - NIB 21-073RH Addenda
3. Exhibit 3 - NIB 21-073RH Bid Summary
4. Exhibit 4 - Contract CT&T Concrete Paving, Inc. MGSA