AGENDA REPORT
REQUEST FOR CITY COUNCIL ACTION
DATE: 4/9/2019
TO: Honorable Mayor and City Council Members
FROM: Police Department
SUBJECT:
Title
Discussion and possible action to approve reimbursable letter of agreement with the City of Indio to provide officer assistance at the Coachella Music Festival and Stagecoach Festival occurring in Indio on three weekends in April.
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RECOMMENDED ACTION:
Recommended action
That the City Council:
1. Authorize the City Manager or Police Chief to sign the Indio Police Department Reimbursable Letter of Agreement for services and equipment to be provided by Corona during the Coachella Valley Music and Arts Festival and Stagecoach Festival.
2. Authorize an appropriation to the Police Department’s operating budget and revenue increase of up to $110,849.97, dependent on actual costs, of one-time money from the unappropriated General Fund Balance to be reimbursed from the City of Indio, Indio Police Department.
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ANALYSIS:
The Coachella Valley Music and Arts Festival is an annual festival held over two weekends in Indio. Weekend one is held April 12 through April 14, 2019, and weekend two is held April 19 through 21, 2019. The Stagecoach Festival is an annual festival held in Indio the following weekend April 26 through April 28, 2019. The Indio Police Department is tasked with providing public safety for these events that can draw 200,000 attendees over the three weekends. Indio Police Department seeks assistance from local and state law enforcement agencies throughout the region to assist in providing public safety services.
On April 3, 2019, Indio Police Department requested the assistance of Corona Police Department to provide law enforcement services for the three weekends of concerts. Lieutenant Jason Hapner provided an Indio Police Department Reimbursable Letter of Agreement and the Memorandum of Understanding Between California Department of Motor Vehicles Investigation Division and City of Indio-Indio Police Department as supporting documents. Lieutenant Hapner confirmed that services provided by Corona Police Officers would be reimbursed at full overtime rates and equipment used during the event would be compensated at the flat fee amounts noted in the agreement.
Indio Police Department, other municipal police departments located in Riverside County and the Riverside County Sheriff’s Department operate under a common Memorandum of Understanding through the Riverside County Law Enforcement Administrators Constitution and By-Laws (RCLEAA). Contained within RCLEAA is Policy R-019 Interagency Peace Officer Consent Agreement (Policy 19). Policy 19 grants Peace Officer authority to participating agencies and affirms agreement to “RCLEAA Guidelines Concerning Cross and Inter-Jurisdictional Investigations.”
The Corona Police Department has the available personnel to provide the requested services in the form of one police sergeant, three police officers and two motorcycle officers without impacting staffing. The personnel assigned will be on regular days off. Any unanticipated staffing vacancies will be filled for the City of Corona prior to authorizing staffing for the concert events. Personnel assigned to the concert events will adhere to all Corona Police Department Policies.
It should also be noted that, while the City of Indio will reimburse the City of Corona as noted herein, as is typical in mutual aid types of agreements, the City will assume all risk of injury to its personnel and potential liability for its activities. Staff believes that such risk is acceptable, given the overall benefits provided when public safety agencies provide support and assistance to each other.
Finally, although the draft agreement appears to be between the City of Corona and the event, the City of Indio has confirmed that our agreement is with the City of Indio.
COMMITTEE ACTION:
Not applicable.
STRATEGIC PLAN:
This item supports the City Strategic Plan goal to Actively engage in public and private partnerships to provide services and amenities (b). Proactively develop partnerships with local and regional business interest and agencies.
FISCAL IMPACT:
This one-time service will reimburse the general fund for expenditures as follows:
Police Staffing Expense $107,182.44
Equipment Expense $1,494.00
Administrative Fee $2,173.53
Project Total $110,849.97
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GENERAL FUND |
|
|
|
|
|
Budget Workshop May 23, 2018 - Estimated Revenue Over Expenditures |
$6,626,911 |
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Previously approved budget adjustments (net) - includes revised revenue projections as presented at the Study Session on March 26, 2019 |
(5,771,421) |
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Current Estimated Revenue Over Expenditures* |
855,490 |
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Appropriation - Police Department Overtime and Equipment (Coachella) |
(110,850) |
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Revenue Increase - Reimbursement from City of Indio (Coachella) |
110,850 |
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Revised Estimated Revenue Over Expenditures |
$855,490 |
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|
|
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Budget Balancing Measures Reserve - Actual 6/30/18 |
$25,182,735 |
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Estimated FY 2018-19 Change in Budget Balancing Measures |
855,490 |
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Budget Balancing Measures Reserve - Estimated Balance 06/30/19 |
$26,038,225 |
ENVIRONMENTAL ANALYSIS:
No environmental review is required because the proposed action is not a project under the California Environmental Quality Act.
PREPARED BY: GEORGE JOHNSTONE, CHIEF OF POLICE
REVIEWED BY: DEAN DERLETH, CITY ATTORNEY
REVIEWED BY: KERRY D. EDEN, ASSISTANT CITY MANAGER/ADMINISTRATIVE SERVICES DIRECTOR
SUBMITTED BY: MICHELE NISSEN, ACTING CITY MANAGER
Attachments:
1. Reimbursable Letter of Agreement