AGENDA REPORT
REQUEST FOR CITY COUNCIL ACTION
DATE: 3/6/2019
TO: Honorable Mayor and City Council Members
FROM: Public Works Department
Maintenance Services Department
SUBJECT:
Title
City Council consideration of Notice Inviting Bids (NIB) 19-013HC for the Landscape Maintenance District (LMD) 84-2 Zone 14 Landscape Renovation Project.
End
RECOMMENDED ACTION:
Recommended action
That the City Council:
1. Award Notice Inviting Bids (“NIB”) 19-013HC to the lowest responsive, responsible bidder, STL Landscape, Inc. of Los Angeles, CA, in the amount of $297,000, and waive any and all minor irregularities in the bidding document as submitted by said bidder.
2. Authorize the City Manager or his designees to execute the contract with STL Landscape, Inc. in the amount of $297,000 and approve necessary change orders or amendments up to the amount provided by Corona Municipal Code Section 3.08.050 (h).
3. Authorize the Purchasing Agent to issue a purchase order to STL Landscape, Inc. in the amount of $297,000 in accordance with duly authorized and executed agreements.
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ANALYSIS:
The City of Corona Landscape Maintenance District (“LMD”) 84-2 Zone 14 is a landscape district generally located in the northeast area of the City; it is the area bordered to the north and east by the City boundary, in the west by Interstate 15, and in the south along Stevens Drive, Tesoro Way and Hermosa Drive. Funding for the maintenance of LMD 84-2 Zone 14 comes from special assessments levied on parcels within the district boundary. LMD 84-2 Zone 14’s maintenance areas mainly include median and parkway landscaping along Hidden Valley Parkway, Stevens Drive, and McKinley Street. A map of LMD 84-2 Zone 14’s boundary is included as Exhibit “A.”
In 2016 and 2017, the City conducted a large landscape renovation project in various landscape maintenance districts in Corona, including LMD 84-2 Zone 14. These renovations were conducted for several reasons, including statewide drought conditions, aging irrigation and plant materials, and cost containment to help ensure a stable financial future for LMD 84-2 Zone 14.
The areas selected in the initial project were parkways along Hidden Valley Parkway, from Garland Way to Parkridge Avenue. This project will continue with the renovations along Hidden Valley Parkway south to Saddleback Drive, and also extend to the parkway along Parkview Drive, renovating approximately 39,000 square-feet. The project areas are shown on the attached Exhibit “B.”
The Public Works Department (PW) issued NIB 19-013HC for this project. The NIB was posted for the project on the City’s website on December 14, 2018, and advertised in the Sentinel Weekly on December 19, 2018. Nine (9) bids were received by the January 30, 2019, due date and time. The results of the bids are as follows:
|
Vendor |
City |
Total Bid Amount |
|
STL Landscape, Inc. |
Los Angeles, CA |
$297,000.00 |
|
L.R. Landscaping, Inc. |
La Puente, CA |
$298,135.09 |
|
Greener Environments, Inc. |
Los Osos, CA |
$299,866.00 |
|
Inland Empire Landscape, Inc. |
San Bernardino, CA |
$304,999.99 |
|
Conserve LandCare |
Thousand Palms, CA |
$319,900.00 |
|
FS Contractors, Inc. |
Sylmar, CA |
$355,800.00 |
|
Bill & Dave’s Landscape Maintenance |
Winchester, CA |
$358,860.00 |
|
Marina Landscape |
Orange, CA |
$376,565.00 |
|
KASA Construction, Inc. |
Chino, CA |
$444,350.00 |
STL Landscape, Inc. of Los Angeles, CA is the apparent lowest responsive and responsible bidder, with a bid submission of $297,000.00. PW recommends that the City Council award the project to STL Landscape, Inc. of Los Angeles, CA in the amount of $297,000.00.
COMMITTEE ACTION:
This Project was presented as part of the larger LMD/CFD Landscape Renovation Project at the June 1, 2016, Infrastructure Committee Meeting and was approved to proceed.
STRATEGIC PLAN:
This item supports the City’s Strategic Plan Goal 1: Promote Public Safety: Protect our Residents and Businesses; Objective C: Ensure adequate funding for investments and improvement in infrastructure that support public safety. The recommended action will help achieve these goals by providing funding to replace high-water use turf with low-water use plants that will ensure the financial viability of Landscape Maintenance District 84-2 Zone 14.
FISCAL IMPACT:
There is an existing Capital Improvement Project (CIP) for this item, No. 70460, titled Zone 14 Landscape Retrofit Project. The balance for this fund for this CIP is $534,718.27. LMD 84-2 Zone 14 Fund 461 has sufficient funds to complete this project. All monies not used will be returned to the fund balance at the completion of the project.
|
Fund |
District |
CIP Balance as of 2/08/2019 |
Bid Award Amount |
Inspection/ Contingency |
Remaining CIP Balance |
Reserve Funds Needed |
|
461 |
LMD 84-2 Zone 14 |
$534,718.27 |
$297,000.00 |
$42,685.68 |
$195,032.59 |
$0.00 |
ENVIRONMENTAL ANALYSIS:
The project is categorically exempt pursuant to Section 15304(f) of the CEQA Guidelines, which states that a project which consists of minor alterations in the condition of land, such as minor trenching and backfilling where the surface is restored, does not have a significant impact on the environment, and is therefore exempt from CEQA. This action merely authorizes City staff to have a contractor remove existing plant material and replace it with new plant material, and there is no possibility that approving this action will have a significant effect on the environment. Therefore, no environmental analysis is required, and staff will file a Notice of Exemption with the County of Riverside.
PREPARED BY: TRACY MARTIN, UTILITIES PROJECT MANAGER
REVIEWED BY: TOM KOPER, P.E., ASSISTANT PUBLIC WORKS DIRECTOR
REVIEWED BY: NELSON D. NELSON, PUBLIC WORKS DIRECTOR
REVIEWED BY: TOM MOODY, GENERAL MANAGER
REVIEWED BY: KIM SITTON, FINANCE MANAGER
REVIEWED BY: CITA LONGSWORTH, PURCHASING MANAGER
REVIEWED BY: KERRY D. EDEN, ASSISTANT CITY MANAGER/ADMINISTRATIVE SERVICES DIRECTOR
SUBMITTED BY: MICHELE NISSEN, ACTING CITY MANAGER
Attachments:
1. Exhibit “A” - LMD 84-2 Zone 14 District Boundary
2. Exhibit “B” - LMD 84-2 Zone 14 Renovations
3. Contract