REQUEST FOR CITY COUNCIL ACTION
DATE: 01/03/2024
TO: Honorable Mayor and City Council Members
FROM: Public Works Department
SUBJECT:
Title
CONSTRUCTION CONTRACT WITH RELIABLE MONITORING SERVICES DBA/RMS CONSTRUCTION IN THE AMOUNT OF $1,370,876 FOR THE CITYWIDE PARKS AMERICANS WITH DISABILITIES ACT IMPROVEMENTS - YEAR 3 CAPITAL IMPROVEMENT PROJECT, NO. FC-2020-01; NOTICE INVITING BID NIB 24-008YL
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EXECUTIVE SUMMARY:
This staff report asks the City Council to approve the Construction Contract with Reliable Monitoring Services dba/RMS Construction for the Citywide Parks Americans with Disabilities Act Improvements - Year 3 Capital Improvement Project, No. FC-2020-01. The project will make various facility improvements to improve accessibility at five park sites throughout the City of Corona, including sidewalk, parking lot, and restroom work.
RECOMMENDED ACTION:
Recommended action
That the City Council:
a. Adopt the Plan and Specification for the Citywide Parks Americans with Disabilities Act Improvements - Year 3 Capital Improvement Project, No. FC-2020-01, Notice Inviting Bids NIB 24-008YL.
b. Award Notice Inviting Bids NIB 24-008YL to Reliable Monitoring Services dba/RMS Construction, the lowest responsive, responsible bidder, for the total bid amount of $1,370,876, and waive all minor irregularities in the bidding document as submitted by the said bidder.
c. Approve the Construction Contract with Reliable Monitoring Services dba/RMS Construction for the Citywide Parks Americans with Disabilities Act Improvements - Year 3 Capital Improvement Project, No. FC-2020-01, in the amount of $1,370,876.
d. Authorize the City Manager, or his designee, to execute the Contract with Reliable Monitoring Services dba/RMS Construction in the amount of $1,370,876, including any non-substantive extensions, change orders, purchase orders, and amendments up 10% or $137,088.
e. Authorize the City Manager, or his designee, to issue a purchase order to Reliable Monitoring Services dba/RMS Construction in the amount of $1,370,876.
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BACKGROUND & HISTORY:
In 1990, the United States Congress passed the first Americans with Disabilities Act (ADA). ADA mandates reasonable accommodation for individuals with disabilities to ensure they have the same opportunities and access to programs and facilities as those without disabilities.
The City of Corona is primarily responsible for compliance with Title II standards, which address Public Services. Both the Federal government and the State of California have issued and amended Title II standards over the years that set building and public facility requirements for accessibility. These standards include requirements to display appropriate signage, accessible stalls within parking lots, accessible routes to and from surfacing under playgrounds and amenities, fixture heights, specific hardware, and clearances to ensure access to public restrooms. The City is currently in the process of making ADA improvements at 33 City parks over five years. Currently in the third of the five years, this year’s Capital Improvement Project (CIP) for implementing ADA improvements includes Border, Brentwood, Kellogg, Sheridan, and Tehachapi Parks.
ANALYSIS:
The Plans and Specifications for the project were completed by Proactive Engineering and reviewed by City staff. As specified in the bid package, the City shall award the contract for the project to the lowest responsive, responsible bidder as determined from the lowest total for the Bid Schedule and Bid Alternative.
On October 5, 2023, Notice of Inviting Bids (NIB) 24-008YL was advertised for bids, pursuant to Corona Municipal Code and Public Contract Code 3.08.050, public projects formal bidding procedure, and Public Contract Code requirements. Forty-two (42) bidders were notified via the PlanetBids website. On November 14, 2023, two bids were received through the City’s PlanetBids bidding portal.
The following is a summary of the bid results and the Engineer’s Estimate:
|
Contractor |
Location |
Bid Schedule Amount |
|
Engineer’s Estimate |
$1,153,429 |
|
RMS Construction |
Signal Hill, CA |
$1,370,876 |
|
RG General Engineering Inc. |
Norco, CA |
$1,371,908 |
Staff has reviewed all bids received and recommends awarding the contract to Reliable Monitoring Services dba/RMS Construction as the lowest responsive, responsible bidder based on the Bid Schedule for a total contract amount of $1,370,876. All licenses and references for RMS Construction have been reviewed and verified by City staff, and all other documentation is in order.
FINANCIAL IMPACT:
Funding for the recommended actions and support services in the amount of $1,370,876 is currently available in the budget for this project. The current available balance in Capital Improvement Project No. FC-2020-01 is $2,695,869, which is sufficient for the recommended actions.
The estimated total cost for the Project is outlined as follows:
Design Engineering (Proactive Engineering)…………………………………………………$203,600
Construction ……………………………………………………………….…………………………$1,370,876
City Construction Support & Consultant Inspection……………………………………… $173,014
Contingency ……………………………………………………………………………………………$137,088
Total Project Cost ……………………………………………………………………………$1,884,578
ENVIRONMENTAL ANALYSIS:
This action is categorically exempt pursuant to Section 15301 of the Guidelines for the California Environmental Quality Act (CEQA), which states that the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of CEQA determination. This action involves making accessibility improvements at five existing parks within the City of Corona. Therefore, no environmental analysis is required, and a Notice of Exemption has been filed with the County of Riverside.
PREPARED BY: TRACY MARTIN, SENIOR PROJECT MANAGER
REVIEWED BY: SAVAT KHAMPHOU, PUBLIC WORKS DIRECTOR
Attachments:
1. Exhibit 1 - Location Map
2. Exhibit 2 - Contract