REQUEST FOR CITY COUNCIL AND
CORONA UTILITY AUTHORITY ACTION
DATE: 04/03/2024
TO: Honorable Mayor and City Council Members
Honorable President and Board Members
FROM: Utilities Department
SUBJECT:
Title
SECOND AMENDMENT TO THE PROFESSIONAL SERVICES AGREEMENT WITH Z&K CONSULTANTS, INC. TO PROVIDE TEMPORARY PROFESSIONAL STAFFING SERVICES
End
EXECUTIVE SUMMARY:
This staff report asks the City Council to approve a Second Amendment to the Professional Services Agreement with Z&K Consultants, Inc. to provide temporary professional staffing services to the Utilities Department.
RECOMMENDED ACTION:
Recommended action
That the City Council:
a. Approve the Second Amendment to the Professional Services Agreement with Z&K Consultants, Inc. for temporary professional staffing services to increase the total compensation by $35,000 per fiscal year for additional services.
b. Authorize the City Manager, or his designee, to execute the Second Amendment to the Professional Services Agreement with Z&K Consultants, Inc., in the amount of $35,000 for a total contract amount of $135,000 per fiscal year, including any non-substantive extensions, change orders, purchase orders, and amendments up to the amount authorized by Corona Municipal Code Section 3.08.070(I), which is equivalent to 10% or $13,500.
That the Corona Utility Authority review, ratify, and to the extent necessary, direct that the City Council take the above actions.
Body
BACKGROUND & HISTORY:
On November 2, 2022, the City entered into a Professional Services Agreement (PSA) with Z&K Consultants, Inc. (Z&K), in accordance with Corona Municipal Code (CMC) Section 3.08.070 and Section 3.08.040, utilizing alternative procedure. Under the PSA, Z&K provides professional staffing services to the Utilities Department (UD), specifically within the Maintenance Division. Z&K provides staff augmentation to UD by providing a dedicated staff person to assist the Department with Capital Improvement Projects during the planning, budgeting, plans specification and estimates (PS&E) and construction phases.
ANALYSIS:
The First Amendment to the PSA with Z&K was issued on August 17, 2023, amending the term through June 30, 2025. Z&K has provided support on many projects into the construction phase including Water Reclamation Facility #1 (WRF1) Centrifuge Installation, WRF1 Digester Dome Replacement, WRF2 Electrical Upgrades, Ridgeview Terrace Watermain Replacement, and the Carmelita Avenue Watermain Replacement.
Additionally, the UD has been utilizing the staff person provided by Z&K for administrative support during the design phases of these projects and anticipates using them through construction due to their familiarization with the projects. WRF2 Emergency Standby Generator Replacement Project, Sierra Del Oro Lift Station Emergency Standby Generator, and Desalter Surge Anticipator are a few examples of projects that are in design phases.
The implementation of temporary staffing with Z&K has contributed to efficient project completion and expanded capacity for staff to undertake additional projects.
In Fiscal Year 2023, many of UD’s projects were in planning, budgeting, and PS&E phases. These projects are now in construction phases. In addition, the Fiscal Year (FY) 2024 Utilities Department operating, and capital budgets included additional projects currently in design phases. Based on Z&K staff’s workload and estimated expenditures, staff expects to exhaust the amount approved in the agreement by the first week of April 2024. To maintain optimal progress on projects and continuation of administrative duties, the second amendment proposes to increase the amount of the agreement by $35,000, for a total compensation of $135,000 per fiscal year through FY2025.
FINANCIAL IMPACT:
There is sufficient budget in the Utilities Department operating and capital budget for the recommended actions. Future funding requests will be recommended through the annual budget process.
ENVIRONMENTAL ANALYSIS:
This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the commonsense exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This action involves a contract amendment, and there is no possibility this action will have a significant effect on the environment. Therefore, no environmental analysis is required.
PREPARED BY: AFTAB HUSSAIN, MAINTENANCE MANAGER
REVIEWED BY: TOM MOODY, DIRECTOR OF UTILITIES
Attachments:
1. Exhibit 1 - Second Amendment