AGENDA REPORT
REQUEST FOR CITY COUNCIL AND
CORONA UTILITY AUTHORITY ACTION
DATE: 7/5/2018
TO: Honorable Mayor and City Council Members
Honorable President and Board Members
FROM: Department of Water and Power
SUBJECT:
Title
City Council and Corona Utility Authority consideration to award NIB 18-042WY to Jeremy Harris Construction, Inc. for Cota Lincoln Percolation Ponds Maintenance Project.
End
RECOMMENDED ACTION:
Recommended action
That the:
1. City Council award Notice Inviting Bids (NIB) 18-042WY titled Cota Lincoln Percolation Ponds Maintenance Project to Jeremy Harris Construction, Inc., the lowest responsive, responsible bidder for the total bid amount of $303,209, and waive any and all minor irregularities in the bidding document as submitted by said bidder.
2. City Council authorize the General Manager to execute a Maintenance/General Services Agreement with Jeremy Harris Construction, Inc. in the amount of $303,209, and to approve necessary change orders and/or amendments up to the amount provided by Corona Municipal Code Section (CMC) 3.08.060(J).
3. City Council authorize the Purchasing Agent to issue a purchase order to Jeremy Harris Construction, Inc. in the amount of $303,209.
4. City Council authorize the appropriation of $303,209 to the operating budget from the available working capital in the Water Reclamation Utility Fund 572.
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ANALYSIS:
The City of Corona Purchasing Division solicited bids from qualified, licensed dirt excavation and removal contractors for the Cota Lincoln Percolation Ponds Maintenance Project. The Department of Water and Power will be overseeing this project.
DWP utilizes the three percolation ponds for reclaimed water from City of Corona Water Reclamation Facility No. 1, and Water Reclamation Facility No. 2. To maintain percolation, ponds are ripped annually and soils from bottom of basins are removed approximately every 10 years. The Ponds are currently at their tenth year since the last soil removal. In order to maintain efficient percolation, one foot of soil from the bottom of each pond needs to be removed.
The bid for the needed pond work was advertised in the Sentinel Weekly News on May 9, 2018 and posted on the City’s website. In addition, the City solicited three (3) contractors known to provide such services. A mandatory pre-bid meeting was held on May 15, 2018 with four (4) contractors in attendance. Three (3) contractors submitted bids by the May 31, 2018 bid due date and time.
A summary of contractor bids is presented below:
|
COMPANY |
Location |
Bid Price |
|
Jeremy Harris Construction, Inc. |
Riverside, CA |
$303,209 |
|
Innovative Construction Solutions |
Santa Ana, CA |
$492,200 |
|
Green Mountain Engineering dba Knudson Grading Company |
Temecula, CA |
$583,170 |
Jeremy Harris Construction, Inc. were price competitive in the areas of Site Survey, Excavation, and Disposal services. Bid results determined that Jeremy Harris Construction, Inc. is the apparent lowest responsive and responsible bidder. DWP requests the City Council award NIB 18-042WY to Jeremy Harris Construction, Inc.
COMMITTEE ACTION:
Not applicable.
STRATEGIC PLAN:
Not applicable.
FISCAL IMPACT:
Funding for this project was included in the Fiscal Year 2017-18 operating budget. Due to scheduling conflicts, the funds were released back to the Water Reclamation Utility Fund 572 working capital at the end of the 2017-18 fiscal year. The above action requires appropriation from the Water Reclamation Utility fund in the amount of $303,209 for fiscal year 2018-19 in order to issue a purchase order for the awarded contract.
ENVIRONMENTAL ANALYSIS:
No environmental review is required because the proposed action is not a project governed by the California Environmental Quality Act.
PREPARED BY: KATIE HOCKETT, DWP OPERATIONS MANAGER
REVIEWED BY: TOM MOODY, GENERAL MANAGER
REVIEWED BY: CITA LONGSWORTH, PURCHASING MANAGER
REVIEWED BY: KERRY D. EDEN, ASSISTANT CITY MANAGER/ADMINISTRATIVE SERVICES DIRECTOR
SUBMITTED BY: DARRELL TALBERT, CITY MANAGER