REQUEST FOR CITY COUNCIL ACTION
DATE: 07/07/2021
TO: Honorable Mayor and City Council Members
FROM: Public Works Department
SUBJECT:
Title
Award of Contract to Western State Builder, Inc. for the Mountain Gate Park Playground Improvements Project.
End
EXECUTIVE SUMMARY:
This action is to approve an award of Notice Inviting Bids 21-080HC for the Mountain Gate Park Playground Improvements Project. This Project will remove the existing playground at Mountain Gate Park and install new playground equipment and rubberized surfacing.
RECOMMENDED ACTION:
Recommended action
That the City Council:
a. Adopt the Plans and Specifications for the Mountain Gate Park Playground Improvements Project, Notice Inviting Bids 21-080HC.
b. Award Notice Inviting Bids 21-080HC for the Mountain Gate Park Playground Improvements Project to Western State Builder, Inc. of Escondido, CA, to the lowest responsive, responsible bidder, for a total not to exceed amount of $144,183 and waive any and all minor irregularities in the bidding document as submitted by said bidder.
c. Authorize the City Manager, or his designee, to execute a contract with Western State Builder, Inc. of Escondido, CA, in the amount of $144,183.
d. Authorize the City Manager, or his designee, to negotiate and execute non-substantive extensions, amendments and change orders up to ten percent or $14,418 of the original contract amount.
e. Authorize the Purchasing Manager to issue a Purchase Order to Western State Builder, Inc. of Escondido, CA, in the amount of $144,183.
f. Authorize the transfer of $34,220 from Capital Improvement Project No. 6869 Citywide ADA Improvements to Capital Improvement Project No. 7380 Mountain Gate Park Improvements for rubberized surfacing installation.
Body
BACKGROUND & HISTORY:
The playground equipment at Mountain Gate Park requires replacement; there are missing components at the playground because replacement parts are no longer available. The Mountain Gate Park Playground Project was included in the current fiscal year Capital Improvement Project (CIP) budget as Project No. 7380. City staff worked with various playground manufacturers, the Parks and Recreation Commission, and the public to select new playground equipment for Mountain Gate Park. On December 16, 2020, the Corona City Council approved the purchase of the playground equipment from Pacific Play, Inc. The equipment was subsequently received at the City’s warehouse and plans and specifications were developed for the installation of the new playground equipment and rubberized surfacing.
ANALYSIS:
The Public Works Department issued Notice Inviting Bids (NIB) 21-080HC for this Project. The bid was posted on the City’s PlanetBids bidding website and advertised in the Sentinel Weekly on June 2, 2021. A total of 69 contractors were solicited, and seven (7) bids were received by the June 17, 2021 due date and time. The results of the bids are as follows:
|
Vendor |
City |
Total Bid Amount |
|
Western State Builder, Inc. |
Escondido, CA |
$144,182.73 |
|
Ortco, Inc. |
Orange, CA |
$149,488.23 |
|
Jaynes Brothers Construction |
Newbury Park, CA |
$165,995.20 |
|
Micon Construction, Inc. |
Placentia, CA |
$167,221.00 |
|
CEM Construction Corporation |
Montebello, CA |
$234,315.00 |
|
Sentica Construction, Inc. |
Mira Loma, CA |
$239,985.00 |
|
PUB Construction, Inc. |
Diamond Bar, CA |
$269,960.00 |
Western State Builder, Inc. of Escondido, CA, is the apparent low bidder, with a bid submission of $144,183. Staff recommends that the City Council award the Project to Western State Builder, Inc. of Escondido, CA, in an amount not to exceed $144,183.
COMMITTEE ACTION:
This item was taken to the Parks and Recreation Commission on October 14, 2020, for design review and a recommendation for public input of the final design. The City Council approved the purchase of the playground equipment on December 16, 2020.
FINANCIAL IMPACT:
There is currently a Capital Improvement Project titled Mountain Gate Park Improvements, CIP No. 7380. The total funding available is $124,381. Additional funding in the amount of $34,220 will be transferred to CIP No. 7380 from CIP No. 6869 for the rubberized surfacing, which is required as part of ADA improvements for CIP 6869.
ENVIRONMENTAL ANALYSIS:
This action is categorically exempt pursuant to Section 15302 of the Guidelines for California Environmental Quality Act (CEQA), which states that the replacement or reconstruction of existing structures and facilities where the new structure will be located on the same site as the structure replaced and will have substantially the same purpose and capacity as the structure replaced and is therefore exempt from CEQA. This action involves the replacement of an existing playground with a new playground in the same location. Therefore, no environmental analysis is required, and staff has filed a Notice of Exemption with the County of Riverside.
PREPARED BY: TRACY MARTIN, UTILITIES PROJECT MANAGER
REVIEWED BY: SAVAT KHAMPHOU, ACTING PUBLIC WORKS DIRECTOR
Attachments:
1. Exhibit 1 - Contract