REQUEST FOR CITY COUNCIL ACTION
DATE: 11/02/2022
TO: City Council Members
FROM: Honorable Mayor Wes Speake
SUBJECT:Title
Travel and other related expense reimbursements for Mayor Wes Speake.
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EXECUTIVE SUMMARY:
This staff report asks Council to approve reimbursements in the amount of $291.25 for travel and other related expenses resulting from attendance at the CalCities Annual Conference on September 7th - 9th, 2022.
RECOMMENDED ACTION:
Recommended action
That the City Council approve the travel and other expense reimbursement claim dated October 25, 2022, per City of Corona Administrative Policy No. 01200.001.
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BACKGROUND & HISTORY:
City of Corona Elected Officials and employees periodically attend local, regional, state and national conferences, as part of their duties, responsibilities, and professional development. The guidelines set forth in Administrative Policy No. 01200.001 ("the Policy") provide an "accountable expense reimbursement plan" and meet the three basic requirements of Internal Revenue Code Section 62(c). The Policy applies to all City employees, elected officials, and those appointed officials who are members of legislative bodies (as defined by Government Code Section 54952) when they travel on behalf of the City or otherwise seek payment or reimbursement for actual and necessary expenses incurred in the performance of their official duties. The Policy also complies with the requirements of California Government Code sections 53232.2 and 53232.3, pertaining to travel and reimbursement policies for City officials (AB 1234).
ANALYSIS:
The Policy authorizes for City Officials to be reimbursed for actual and necessary expenses incurred in the performance of their official duties. With respect to travel, the Policy authorizes reimbursement for miles traveled at the I.R.S. approved rate, with appropriate supporting documentation. Authorized expenses include:
* Communicating with representatives of regional, state, na...
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