REQUEST FOR CITY COUNCIL ACTION
DATE: 05/03/2023
TO: Honorable Mayor and City Council Members
FROM: Community Services Department
SUBJECT:
Title
HERITAGE ROOM LENDING POLICY TO CITY BUILDINGS AND HERITAGE PARK
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EXECUTIVE SUMMARY:
This staff report asks the City Council to approve the Lending Policy for items, documents, and other ephemera from the W.D. Addison Heritage Room to City buildings and Heritage Park. The policy describes the proper display of archival items from the Heritage Room, the application and loan process, and the ideal conditions needed for the various items. The policy will enable the citizens of Corona to view historical City items while the Heritage Room is closed.
RECOMMENDED ACTION:
Recommended action
That the City Council approve the W.D. Addison Heritage Room Lending Policy.
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BACKGROUND & HISTORY:
The Corona Public Library currently houses the W.D. Addison Heritage Room, which contains many collections focusing on Corona's cultural and public history. At present, the Heritage Room collections date range from 10,000 years ago to the present, and includes invaluable items such as books, pamphlets, photographs, slides, postcards, artifacts, maps, newspapers, microfilm, citrus labels, and other items related to Corona's history.
The Heritage Room is scheduled to be renovated and the collection will need to be placed in storage for preservation.
Council member Speake requested the creation of a Lending Policy to clarify how to borrow and display items from the Heritage Room. The goal of the policy is to expand the possibilities of displaying items in a safe and protective manner. The policy reflects industry standard practices and proper environmental conditions needed for various items. Library staff presented the policy to the Library Board of Trustees and the City Council for feedback and suggestions.
ANALYSIS:
Library staff researched approved archival methods from the following entities: Northeast Do...
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