REQUEST FOR CITY COUNCIL ACTION
DATE: 02/21/2024
TO: Honorable Mayor and City Council Members
FROM: Finance Department
SUBJECT:
Title
AWARD OF MAINTENANCE AND GENERAL SERVICES AGREEMENT WITH NEXTDAY DELIVERY SERVICE, INC. FOR CITYWIDE MAIL DELIVERY SERVICES IN THE AMOUNT OF $175,000 PER FISCAL YEAR, REQUEST FOR PROPOSALS (RFP) 24-035AH
End
EXECUTIVE SUMMARY:
This staff report asks City Council to approve the Maintenance General Services Agreement with Nextday Delivery Service, Inc. in the amount of $175,000 for citywide mail delivery services.
RECOMMENDED ACTION:
Recommended action
That the City Council:
a. Award RFP 24-035AH to Nextday Delivery Service, Inc. for citywide mail delivery services.
b. Approve the Maintenance General Services Agreement with Nextday Delivery Service, Inc. for an initial term of March 6, 2024, through June 30, 2026, in the amount of $175,000 per fiscal year additional two-year extensions through June 30, 2030, and waive any and all minor irregularities in the proposal.
c. Authorize the City Manager, or his designee, to execute the Maintenance General Services Agreement with Nextday Delivery Services, Inc. in the amount of $175,000 per fiscal year, including any non-substantive extensions, change orders, purchase orders, and amendments up to the amount authorized in Corona Municipal Code Section 3.08.060(J), which is equivalent to 10% or $17,500.
Body
BACKGROUND & HISTORY:
Since July 1, 2013, Nextday Delivery Services, Inc. (NDS) has provided the City with mail processing and distribution services. This mail delivery service is an integral service for the City's daily operations with the delivery of utility payments and mail correspondence. NDS' services allows this to happen efficiently.
ANALYSIS:
On December 14, 2023, RFP 24-035AH for mail delivery services was posted on the City of Corona bid platform, PlanetBids, pursuant to Corona Municipal Code Section 3.08.110 Non-public projects formal bidding proced...
Click here for full text