AGENDA REPORT
REQUEST FOR CITY COUNCIL ACTION
DATE: 11/1/2017
TO: Honorable Mayor and City Council Members
FROM: Public Works Department
SUBJECT:
Title
City Council consideration to approve a Professional Services Agreement with SCST, Inc. to provide Geotechnical, Materials Testing, and Source Inspection Services in the amount of $525,411; appropriate $525,411 from the Public Works Transportation Grants/Agreement Fund to the Cajalco/I-15 Interchange Improvement Project; authorize the City Manager, or his designee, to execute the Professional Services Agreement with SCST, Inc. in the amount of $525,411; and authorize the Purchasing Manager to issue a purchase order to SCST, Inc. in the amount of $525,411, thereby awarding the Request for Proposals.
End
RECOMMENDED ACTION:
Recommended action
That the City Council:
1. Increase revenue estimates in the amount of $525,411 in the Public Works Transportation Grants/Agreement Fund (Fund 243), and appropriate the same amount to the Cajalco/I-15 Interchange Improvement Project in the same fund.
2. Authorize the award of the Request for Proposals (RFP), titled “Geotechnical, Materials Testing and Source Inspection Services for the Cajalco/I-15 Interchange Improvement Project” to SCST, Inc. in the amount of $525,411, and waive any and all minor irregularities in the proposal.
3. Authorize the City Manager, or his designee, to execute the Professional Services Agreement with SCST, Inc. in the amount of $525,411, and approve necessary change orders and/or amendments up to the amount provided by Corona Municipal Code Section 3.08.070(i).
4. Authorize the Purchasing Manager to issue a purchase order to SCST, Inc. in the amount of $525,411, thereby awarding the Request for Proposals.
5. Authorize the Assistant City Manager/Administrative Services Director to make necessary adjustments to the revenue estimates and appropriations for the developer funded Capital Improvement Project titled “Cajalco/I-15 Interchange Improvement Project” under the condition of no net impact to the fund balance of Fund 243.
Body
ANALYSIS:
The Cajalco/I-15 Interchange Improvement Project (“Project”) will replace the existing two-lane bridge that crosses Interstate 15, with a standard six-lane bridge to eliminate the traffic bottleneck, and to reconfigure the on- and off-ramps to meet the projected traffic volumes for year 2035. The Project location, layout, and limits are shown on Exhibit “A.”
This project is unique in that The New Home Company, the developer of the Bedford Community, also known as Arantine Hills (the “Developer”), is paying all of the construction and construction support costs of the Project. According to the Development Agreement between the City and Developer approved by the City Council on May 19, 2016, (the “Development Agreement”), the Developer will provide deposits to cover the anticipated costs to be incurred during the initial phase of the work upon award of the construction management contract and within 20 days upon issuance of the Notice to Proceed for the construction contract. Subsequent payments will be made by the Developer over the duration of the Project to cover all anticipated costs each month. The Developer has been providing funds in conformance to the Development Agreement to cover specific expenditures incurred to date.
The Cajalco/I-15 Interchange Improvement Project received federal funding in the amount of $7,199,000 for the design and right-of-way acquisition phases. Because the Project will utilize federal funding, the City is required to follow a ‘qualifications-based’ selection process for professional consulting services. This requires that the Request for Qualifications/Proposal be formally advertised, and that a subsequent review and selection process be conducted to identify the final candidate based solely on qualifications.
On September 8, 2017, a Request for Proposals (RFP) titled “Geotechnical, Materials Testing and Source Inspection Services for the Cajalco/I-15 Interchange Improvement Project No. 56-1203” was posted on the City of Corona website; and on September 13, 2017, it was formally advertised in the Sentinel Weekly News. Eight (8) proposals were received by the September 27, 2017, due date.
Each of the proposals was reviewed by an evaluation panel comprised of the Project construction management team and City staff, and rated for consultant qualifications. Based on the panel’s evaluation, SCST, Inc. was selected as the best qualified firm. In conformance with federal guidelines, only the professional services fees for SCST, Inc. were opened.
Below is a list of the eight firms that submitted proposals, in the order that the evaluation panel ranked them:
|
Rank |
Firm |
Location |
|
1 |
SCST |
Beaumont |
|
2 |
Converse Consultants |
Redlands |
|
3 |
Ninyo & Moore |
Fontana |
|
4 |
Geomat |
Riverside |
|
5 |
AESCO |
Huntington Beach |
|
6 |
GeoCon |
Murrieta |
|
7 |
TerraCon |
Colton |
|
8 |
CTE South |
Riverside |
The panel determined that the SCST team possesses the skills and experience necessary to successfully execute the scope of work for the Project. The firm has more than fifty years of experience, with extensive experience providing testing and inspection services for highway and bridge construction within the Los Angeles, Riverside, and San Bernardino counties.
Construction of the Project began in October 2017, with completion anticipated by December 2019.
COMMITTEE ACTION:
Not applicable.
STRATEGIC PLAN:
This item supports the City’s Strategic Plan Goal 5: Improve Circulation and Reduce Traffic; Objective a: Proactively work with local and regional transportation agencies to develop opportunities to reduce traffic, improve local circulation, and improve regional roadways. Completion of the proposed project will construct infrastructure and improvements that improve traffic circulation, contribute to the safety and mobility of Corona residents and improve a significant regional roadway.
FISCAL IMPACT:
Funding for the Project geotechnical, materials testing, and source inspection, along with all other necessary costs above current committed funds, are borne by the Developer. As required by the Development Agreement, the Developer will advance these costs on a periodic basis. An initial deposit of $78,811.53 has been advanced to the City for geotechnical, materials testing, and source inspection services. A total amount of $525,411 will be appropriated in the Fiscal Year 2017-18 Capital Improvement Plan (CIP 69501) in Fund 243. Estimated revenue is to be increased by the same amount. Unspent Project appropriation, as well as unrealized estimated revenue, is to be carried forward to the future fiscal years. There will be no fiscal impact to the existing fund balance in Fund 243.
|
Fund |
07/01/2017 Est. Fund Balance |
Budgeted Revenues/ Sources |
Budgeted Expenditures/ Uses |
Fund Balance Impacts |
06/30/2018 Est. Fund Balance |
|
PW Transportation Grants/Agreement Fund* |
($12,313,057) |
$6,857,658 |
($1,757,658) |
+525,411 Revenue (525,411) Appropriation |
($7,213,057) |
* Note: Estimated negative ending position due to reimbursement expected in future years.
ENVIRONMENTAL ANALYSIS:
Since Caltrans has oversight of the Project, they reviewed and approved the Project Environmental studies. Caltrans provided the Environmental Certification dated December 30, 2016, shown as Exhibit “B.”
PREPARED BY: LINDA BAZMI, SENIOR ENGINEER
REVIEWED BY: TOM KOPER, P.E., ASSISTANT PUBLIC WORKS DIRECTOR
REVIEWED BY: NELSON D. NELSON, P.E., PUBLIC WORKS DIRECTOR
REVIEWED BY: KIM SITTON, FINANCE MANAGER
REVIEWED BY: PATRICIA SONG, FINANCE MANAGER
REVIEWED BY: CITA LONGSWORTH, PURCHASING MANAGER
REVIEWED BY: KERRY D. EDEN, ASSISTANT CITY MANAGER/ADMINISTRATIVE SERVICES DIRECTOR
SUBMITTED BY: DARRELL TALBERT, CITY MANAGER