AGENDA REPORT
REQUEST FOR CITY COUNCIL AND
CORONA UTILITY AUTHORITY ACTION
DATE: 7/18/2018
TO: Honorable Mayor and City Council Members
Honorable President and Board Members
FROM: Public Works Department Department of Water and Power
SUBJECT:
Title
City Council and Corona Utility Authority consideration to adopt the Plans and Specifications for the Corona Airport Waterline Relocations Project, No. 2018-01; approve a Construction Contract with J.R. Filanc Construction Company, Inc., in the amount of $414,939.00 and take related budgetary actions; authorize the Purchasing Manager to issue a purchase order to J.R. Filanc Construction Company, Inc. in the amount of $414,939.00; and award the bid, NIB 18-044CA.
End
RECOMMENDED ACTION:
Recommended action
That the:
1. City Council adopt the Plans and Specifications for the Corona Airport Waterline Relocations Project, No. 2018-01.
2. City Council award the bid, NIB 18-044CA, to J.R. Filanc Construction Company, Inc., the lowest responsive, responsible bidder, for the total bid amount of $414,939.00, and waive any and all minor irregularities in the bidding document as submitted by said bidder.
3. City Council authorize the City Manager, or his designee, to execute the Construction Contract with J.R. Filanc Construction Company, Inc. in the amount of $414,939.00, and approve necessary change orders up to the amount provided by Corona Municipal Code Section 3.08.060(j).
4. City Council authorize the Purchasing Manager to issue a purchase order to J.R. Filanc Construction Company, Inc., in the amount of $414,939.00.
5. Corona Utility Authority (CUA) review, ratify, and to the extent necessary, direct that the City Council take the above actions.
Body
ANALYSIS:
The Corona Airport Waterline Project design was initiated in 2011 in response to the U.S. Army Corps of Engineers (USACE) proposed Alcoa Dike project. The Alcoa Dike project will require abandonment, relocation, and protection of a variety of City of Corona utilities. An existing 8-inch potable waterline in Butterfield Drive extending to Smith Avenue and serving Butterfield Park and the Corona Municipal Airport was identified as a utility requiring relocation prior to construction of the proposed dike. The proposed dike construction will cross Butterfield Drive and the existing waterline. The existing asbestos cement waterline constructed in 1967 is vulnerable to damage from heavy equipment traffic necessary for construction of the dike. In 2014, the Alcoa Dike project was put on hold while the USACE pursued Federal funding.
As the lead local agency, Orange County Public Works (OCPW) informed the City of the intent of the Army Corps of Engineers to restart the Alcoa Dike project with the desire to abandon, relocate, or protect all affected utilities by September 2018. The Corona Airport Waterline Project continues to be one of the utilities affected by the proposed dike project.
The project will include construction of approximately 750 LF of new 8-inch ductile iron waterline, including all necessary connections, services, fire hydrants, blow offs, and related work from Jenks Circle through Butterfield Park to Butterfield Drive. The project will also include moving an existing Butterfield Park 8-inch reclaimed water service line approximately 300 feet to the west to relocate the service away from the proposed dike footprint. The project location and limits are shown on Exhibit “A.”
The Plans and Specifications for this project were completed by K&A Engineering, Inc., reviewed by City staff, and are ready for adoption and award. The project was advertised pursuant to Corona Municipal Code requirements, and on June 26, 2018, two (2) bids were received from prequalified contractors and opened by City staff.
The following is a summary of the bid results and the Engineer’s Estimates:
Staff reviewed all bids received and recommends awarding the contract based on the Bid Schedule for a total contract amount of $414,939.00 to J.R. Filanc Construction Company, Inc., as the lowest responsive, responsible bidder. All licenses and references for J.R. Filanc Construction Company, Inc. have been reviewed and verified by City staff, and all other documentation is in order.
Construction is tentatively scheduled to commence in early September 2018, with completion anticipated by early November 2018.
COMMITTEE ACTION:
Not applicable.
STRATEGIC PLAN:
Not applicable.
FISCAL IMPACT:
The estimated construction costs for this project are outlined as follows:
Funding for the project is available in the Capital Improvement Project Budget as follows:
ENVIRONMENTAL ANALYSIS:
The project is categorical exempt from environmental analysis since the project meets the criteria set forth in the U.S. Army Corps of Engineers 33 CFR Part 230.9 (a): Activities at completed Corps projects which carry out the authorized project purposes, including routine operation and maintenance actions, general administration, equipment purchases, custodial actions, erosion control, painting, repair, rehabilitation, replacement of existing structures and facilities such as buildings, roads, levees, groins and utilities, and installation of new buildings, utilities or roadways in developed areas. Therefore, no environmental analysis is required.
PREPARED BY: VERNON R. WEISMAN, P.E., DISTRICT ENGINEER
REVIEWED BY: TOM KOPER, P.E., ASSISTANT PUBLIC WORKS DIRECTOR
REVIEWED BY: NELSON D. NELSON, P.E., PUBLIC WORKS DIRECTOR
REVIEWED BY: TOM MOODY, GENERAL MANAGER
REVIEWED BY: KIM SITTON, FINANCE MANAGER
REVIEWED BY: CITA LONGSWORTH, PURCHASING MANAGER
REVIEWED BY: KERRY D. EDEN, ASSISTANT CITY MANAGER/ADMINISTRATIVE SERVICES DIRECTOR
REVIEWED BY: MICHELE NISSEN, ASSISTANT CITY MANAGER
SUBMITTED BY: DARRELL TALBERT, CITY MANAGER & EXECUTIVE DIRECTOR
Exhibit “A” - Location Map