AGENDA REPORT
REQUEST FOR CITY COUNCIL AND
CORONA UTILITY AUTHORITY ACTION
DATE: 9/5/2018
TO: Honorable Mayor and City Council Members
Honorable President and Board Members
FROM: Department of Water and Power
SUBJECT:
Title
City Council and Corona Utility Authority consideration of a Professional Services Agreement with InfoSend, Inc. for utility billing and mailing services as an exception to bidding.
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RECOMMENDED ACTION:
Recommended action
That the:
1. City Council approve the Professional Services Agreement for utility billing and mailing services with InfoSend, Inc. of Anaheim, CA, in the amount of $405,000 as an exception to bidding pursuant to Corona Municipal Code (CMC) 3.08.140(E) and based on findings noted in this report.
2. City Council authorize the General Manager to execute the Professional Services Agreement with InfoSend, Inc. of Anaheim, CA, in the amount of $405,000 per each fiscal year, and to approve necessary change orders or amendments within a given fiscal year up to the amount provided by Corona Municipal Code Section 3.08.070(I) pursuant to Ordinance 2790.
3. City Council authorize the Purchasing Agent to issue a purchase order in accordance with duly authorized and executed agreements, change orders, amendments and renewals.
4. City Council authorize the General Manager to negotiate and execute up to five (5) one-year agreement renewals, under the terms provided for in this report and the agreement and in a form approved by the City Attorney.
5. Corona Utility Authority (CUA) review, ratify, and to the extent necessary, direct that the City Council take the above actions.
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ANALYSIS:
The Department of Water and Power (DWP) requires utility bill printing and mailing services for its utility customers. InfoSend, Inc. (InfoSend) is a contractor known by DWP staff to provide a high level of responsiveness and service, as well as high standards for accuracy and thoroughness, all of which exceed DWP standar...
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