AGENDA REPORT
REQUEST FOR CITY COUNCIL ACTION
DATE: 10/17/2018
TO: Honorable Mayor and City Council Members
FROM: Administrative Services Department & Library and Recreation Services Department
SUBJECT:
Title
City Council consideration of an Exception to Bidding for a change order to the Konica Minolta Business Solutions U.S.A., Inc. Purchase Order, for Corona Public Library and Fire Stations copier and printer refresh phase using the NASPO ValuePoint Cooperative Master Agreement.
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RECOMMENDED ACTION:
Recommended action
That the City Council:
1. Authorize the Library and Recreation Services Department to lease six Konica Multifunctional Printers (MFP's) and annual maintenance and support as an Exception to Bidding pursuant to Corona Municipal Code (CMC) Section 3.08.140(c) "Competitive Bidding Already Completed."
2. Authorize the City Manager, or his designee, to increase Purchase Order B190355 in the amount of $22,926 through the NASPO ValuePoint Cooperative Master Agreement and approve amendments for up to an additional five years, and/or necessary change orders up to 25% provided by Corona Municipal Code Section (CMC) 3.08.070(I) pursuant to Ordinance No. 2790 and Council direction on June 20, 2018.
3. Authorize the Purchasing Agent to increase Purchase Order B190355 by $22,926 (14.5%), to the amount of $179,106.
4. Authorize an appropriation of $8,200 from the General Fund's available fund balance to the Library and Recreation Services Department's operating budget for Fiscal Year 2018-19 and increase revenue estimates by the same amount.
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ANALYSIS:
The Purchasing Division and the Information Technology Department coordinated a copier and printer fleet inventory and usage audit with the City's incumbent vendor, Konica Minolta. The audit resulted in identifying end-of-life equipment and a need to consolidate copier/printer equipment leading to cost saving opportunities.
In support of the City's initiative to focus on areas of ope...
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