AGENDA REPORT
REQUEST FOR CITY COUNCIL ACTION
DATE: 3/20/2019
TO: Honorable Mayor and City Council Members
FROM: Administrative Services Department
Maintenance Services Department
SUBJECT:
Title
City Council consideration of an emergency purchase order and agreement with Hill Crane Service, Inc. and Trautwein Construction Inc. for the Kraft Ranch Storm Drain debris removal project and appropriate $400,000 from the General Fund.
End
RECOMMENDED ACTION:
Recommended action
That the City Council:
1. Approve an emergency purchase order and agreement with Hill Crane Service, Inc. of Long Beach, CA in the amount of $275,000 and Trautwein Construction Inc. of Rancho Cucamonga, CA in the amount of $200,000 as an Exception to Bid pursuant to Corona Municipal Code 3.08.140 (a).
2. Authorize the General Manager to execute a Maintenance/General Services Agreement with Hill Crane Service, Inc. in the amount of $275,000 and to approve necessary change orders or amendments up to 25% of the original contract amount.
3. Authorize the General Manager to execute a Maintenance/General Services Agreement with Trautwein Construction, Inc. in the amount of $200,000 and to approve necessary change orders or amendments up to 25% of the original contract amount.
4. Authorize an appropriation of $400,000 from the General Fund’s available fund balance to the Maintenance Services Department’s operating budget.
5. Authorize the Purchasing Agent to issue purchase orders in accordance with the duly authorized and executed agreements.
6. Authorize the General Manager and City Attorney to negotiate and execute agreement renewals and any extensions and/or amendments which are either non-substantive or are otherwise in compliance with the City Council's actions hereunder.
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ANALYSIS:
Since the end of November 2018, two large storm-drain culverts located in the Southwest area of Corona underneath the streets of Oakridge and Rockrose has experienced debris build up and total blockage during each recent rain storm event. These blockages have occurred due to heavy debris flows from the Canyon Fire 2017 burn scar areas. It is imperative that the debris in the storm drains are cleared immediately to prevent debris flows from entering the City right of way. Current costs from the clean-up efforts are totaling $248,646.88. The request for a 25% change order increase is due to the unforeseen potential rain events that may continue through June 2019.
COMMITTEE ACTION:
Not applicable.
STRATEGIC PLAN:
Not applicable.
FISCAL IMPACT:
Due to these unforeseen emergency maintenance activities, additional funding will be requested for the Street Maintenance operating budget to cover current and projected costs for FY 2018/19. Approval of the recommended actions will result in an appropriation of $400,000 to the Maintenance Services Department’s General Fund operating budget account 11041310 for the maintenance services.
|
GENERAL FUND |
|
|
Budget Workshop May 23, 2018 - Estimated Revenue Over Expenditures |
$6,626,911 |
|
Previously approved budget adjustments (net) [Note 1] |
(5,996,655) |
|
Current Estimated Revenue Over Expenditures [Note 1] |
630,256 |
|
Appropriation - Emergency Purchase Orders - Hill & Trautwein |
(400,000) |
|
Revised Estimated Revenue Over Expenditures [Note 1] |
$230,256 |
|
|
|
|
Budget Balancing Measures Reserve - Actual 6/30/18 |
$25,182,735 |
|
Estimated FY 2018-19 Change in Budget Balancing Measures |
230,256 |
|
Budget Balancing Measures Reserve - Estimated Balance 06/30/19 |
$25,412,991 |
Note 1: Includes additional General Fund items on the 3/20/19 agenda
ENVIRONMENTAL ANALYSIS:
Not applicable.
PREPARED BY: SCOTT BRIGGS, PURCHASING SPECIALIST V
REVIEWED BY: CITA LONGSWORTH, PURCHASING MANAGER
REVIEWED BY: TOM MOODY, GENERAL MANAGER
REVIEWED BY: KERRY D. EDEN, ASSISTANT CITY MANAGER/ADMINISTRATIVE SERVICES DIRECTOR
SUBMITTED BY: MICHELE NISSEN, ACTING CITY MANAGER
Attachments:
1. Goldenbush Drive culvert GIS
2. Rockrose Drive culvert GIS
3. Sierra Peak overall GIS map
4. Trautwein Maintenance/General Services Agreement
5. Hill Crane Second Amendment Maintenance/General Services Agreement