AGENDA REPORT
REQUEST FOR CITY COUNCIL ACTION
DATE: May 15, 2019
TO: Honorable Mayor and City Council Members
FROM: Public Works Department
Maintenance Services
SUBJECT:
Title
City Council consideration of award of Notice Inviting Bids (NIB) 19-024HC for Community Facilities District (CFD) 2001-1 Landscape Renovation Project.
End
RECOMMENDED ACTION:
Recommended action
That the City Council:
1. Award Notice of Inviting Bids (“NIB”) 19-024HC to the lowest responsive, responsible bidder, Clean Cut Landscape, Inc., of Fresno, CA, in the amount of $553,777, and waive any and all minor irregularities in the bidding document as submitted by said bidder.
2. Authorize the City Manager, or their designee, to execute the contract with Clean Cut Landscape, Inc., in the amount of $553,777, and approve necessary change orders or amendments up to the amount provided by Corona Municipal Code Section 3.08.050 (h).
3. Authorize the Purchasing Manager to issue a purchase order to Clean Cut Landscape, Inc., in the amount of $553,777 in accordance with duly authorized and executed agreements.
Body
ANALYSIS:
The City of Corona (“City”) is responsible for numerous landscape and community facilities districts in the City. Community Facilities District (“CFD”) 2001-1 is a landscape district located throughout south Corona. Unlike some landscape districts, CFD 2001-1 has parcels that are not contiguous. CFD 2001-1 is sprinkled along Ontario Avenue to the north; Tract 31955 to the west; and Dos Lagos to the south and east. Funding for the maintenance of CFD 2001-1 comes from special assessments levied on parcels within the district boundary. The maintenance areas for CFD 2001-1 include median and parkway landscaping. A map of the district boundary for CFD 2001-1 boundary is included as Exhibit “A.”
Some areas in CFD 2001-1 were renovated in 2016 and 2017, as part of a larger landscape renovation project covering various landscape maintenance districts in the City. These renovations were conducted for several reasons, including statewide drought conditions, aging irrigation and plant materials, and cost containment to help ensure a stable financial future for CFD 2001-1.
The areas selected in the initial project were parkways along Ontario and Taylor Avenues; the north parkways along Montoya Drive and Citrus Way; the parkways at the intersection of Highgrove Street and South Lincoln Avenue; parkways and landscaping at the intersection of South Lincoln and Ontario Avenues; and the large triangular area on South Main Street at Magnolia Avenue. Additionally, an area in CFD 97-1, a separate maintenance district, was renovated at the intersection of South Lincoln Avenue and Foothill Parkway. This project will continue with the renovations near these previously converted areas for continuity in appearance. This project will renovate approximately 106,000 square-feet. The project areas are shown on the attached Exhibits “B” and “C” for reference.
The Public Works Department initially issued a NIB but rejected all bids due to an error on the bid form. NIB 19-024HC was subsequently issued for this project. The bid was posted on the City’s PlanetBids website on March 14, 2019, and advertised in the Sentinel Weekly on March 15, 2019. Six (6) bids were received by the April 4, 2019, due date and time. The results of the bids are as follows:
|
Vendor |
City |
Total Bid Amount |
|
Clean Cut Landscape, Inc. |
Fresno, CA |
$553,777 |
|
Conserve LandCare |
Thousand Palms, CA |
$590,000 |
|
Marina Landscape, Inc. |
Orange, CA |
$626,543 |
|
Aramexx Group, Inc. |
Claremont, CA |
$726,000 |
|
KASA Construction, Inc. |
Chino, CA |
$759,525 |
|
Pacific Restoration Group, Inc. |
Lake Elsinore, CA |
$998,100 |
Clean Cut Landscape, Inc., of Fresno, CA is the apparent lowest responsive and responsible bidder, with a bid submission of $553,777. Staff recommends that the City Council award the project to Clean Cute Landscape, Inc., in the amount of $553,777.
COMMITTEE ACTION:
This Project was presented as part of the larger LMD/CFD Landscape Renovation Project at the June 1, 2016, Infrastructure Committee Meeting and was approved to proceed.
STRATEGIC PLAN:
This item supports the City’s Strategic Plan Goal 1: Promote Public Safety: Protect our Residents and Businesses; Objective C: Ensure adequate funding for investments and improvement in infrastructure that support public safety. The recommended action will help achieve these goals by providing funding to replace high-water use turf with low-water use plants that will ensure the financial viability of Community Facilities District 2001-1.
FISCAL IMPACT:
There is an existing Capital Improvement Project (CIP) for this item, No. 70460, titled CFD 2001-1 Landscape Retrofit Project. The balance for this CIP is $1,132,241.16. CFD 2001-1 Fund 249 has sufficient funds to complete this project. All monies not used will be returned to the fund balance at the completion of the Project.
|
Fund |
District |
CIP Balance as of 4/10/2019 |
Bid Award Amount |
Remaining CIP Balance |
Reserve Funds Needed |
|
249 |
CFD 2001-1 |
$1,132,241.16 |
$553,777.00 |
$578,464.16 |
$0.00 |
ENVIRONMENTAL ANALYSIS:
This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This action merely authorizes City staff to have a contractor remove existing plant material and replace it with new plant material, and there is no possibility that approving this action will have a significant effect on the environment. Therefore, no environmental analysis is required, and staff will file a Notice of Exemption with the County of Riverside.
PREPARED BY: TRACY MARTIN, UTILITIES PROJECT MANAGER
REVIEWED BY: VERNON R. WEISMAN, P.E., DISTRICT ENGINEER
REVIEWED BY: TOM KOPER, P.E., ASSISTANT PUBLIC WORKS DIRECTOR
REVIEWED BY: NELSON D. NELSON, P.E., PUBLIC WORKS DIRECTOR
REVIEWED BY: TOM MOODY, GENERAL MANAGER
REVIEWED BY: KIM SITTON, FINANCE MANAGER
REVIEWED BY: CITA LONGSWORTH, PURCHASING MANAGER
REVIEWED BY: KERRY D. EDEN, ASSISTANT CITY MANAGER/ADMINISTRATIVE SERVICES DIRECTOR
REVIEWED BY: MICHELE NISSEN, ASSISTANT CITY MANAGER
SUBMITTED BY: MITCHELL LANSDELL, ACTING CITY MANAGER
Attachments:
1. Exhibit “A” - CFD 2001-1 District Boundary
2. Exhibit “B” - CFD 2001-1 Renovation Area 1
3. Exhibit “C” - CFD 2001-1 Renovation Area 2
4. Contract