AGENDA REPORT
REQUEST FOR CITY COUNCIL ACTION
DATE: June 5, 2019.
TO: Honorable Mayor and City Council Members
FROM: Maintenance Services
SUBJECT:
Title
City Council consideration of an Exception to Bidding to Haaker Equipment Company for a Vactor CNG 2110 Plus Sewer Cleaner using the Sourcewell (formerly National Joint Powers Alliance) Cooperative Purchasing Agreement.
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RECOMMENDED ACTION:
Recommended action
That the City Council:
1. Authorize an Exception to Bidding pursuant to Municipal Code Section 3.08.140 (C) "Competitive Bidding Already Completed" to Haaker Equipment Company of La Verne, CA, in the amount of $534,781.39 for a Vactor CNG 2110 Plus Sewer Cleaner.
2. Authorize the Purchasing Agent to issue a purchase order to Haaker Equipment in the amount of $534,781.39.
3. Authorize an appropriation of $534,781.39 from the Rideshare-Trip Reduction Fund 224 (AB 2766 Subvention Funds) for the purchase.
4. Authorize the continuing appropriation of funds if not expended or encumbered by June 30, 2019.
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ANALYSIS:
The operating budget for Fiscal Year 2018-19 included approval for replacement of one Vactor sewer cleaning truck for the Maintenance Services Department. The sewer cleaning truck is utilized by the Streets Division primarily to clean out City-maintained storm drain lines, culverts and catchments to allow for proper drainage during seasonal rain events. The existing unit #43022 is a 1998 Ford F-800 with over 150,000 miles; originally purchased for $157,714.83. It is diesel-powered and in need of replacement.
Per South Coast Air Quality Management District Rule 1196, the City may not purchase new diesel equipment except in the case of emergency response units equipped with lights and sirens. Replacement of this unit would not classify as "emergency response" and as such the new truck must be powered by alternative fuel. The City has invested in infrastructure for compressed natural gas (CNG) fueling for the transit...
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