AGENDA REPORT
REQUEST FOR CITY COUNCIL ACTION
DATE: 08/21/2019
TO: Honorable Mayor and City Council Members
FROM: Public Works Department
SUBJECT:
Title
City Council consideration of amendments to Professional Services Agreements with Biggs Cardosa Associates, Inc. and Paragon Partners, LTD for additional services on the McKinley Street Grade Separation Project, No. 2012-12.
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RECOMMENDED ACTION:
Recommended action
That the City Council:
1. Approve the First Amendment to Professional Services Agreement with Biggs Cardosa Associates, Inc., to increase the total compensation by $1,043,932.04 for additional design services provided for the McKinley Street Grade Separation Project, No. 2012-12.
2. Approve the First Amendment to Professional Services Agreement with Paragon Partners, LTD, to increase the total compensation by $17,900 for additional right-of-way services provided for the McKinley Street Grade Separation Project, No. 2012-12.
3. Authorize the Purchasing Manager to issue Change Order No. 1 to Purchase Order P20962 to Biggs Cardosa Associates, Inc., in the amount of $1,043,932.04, which represents a cumulative total design cost increase of 11.26 percent.
4. Authorize the Purchasing Manager to issue Change Order No. 1 to Purchase Order P21116 to Paragon Partners, LTD, in the amount of $17,900, which represents a cumulative total design cost increase of 1.39 percent.
5. Authorize the City Manager, or his designee, to approve appropriate change order(s) necessary for the execution of the work, in accordance with Corona Municipal Code Section 3.08.070(i).
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ANALYSIS:
On July 18, 2018, the City entered into a Professional Services Agreement with Biggs Cardosa Associates, Inc., (“BCA”) to provide environmental, right-of-way and engineering design services for the McKinley Street Grade Separation Project (“Project”). On November 7, 2018, the City entered into a Professional Services Agreement with Paragon Partners, LTD (“Paragon”), to provide right-of-way appraisal and acquisition services for the Project. The design team presented several design options to the City Council at the November 14, 2018, Study Session and based upon direction from the City Council BCA prepared the Plans, Specifications and Estimates (PS&E) for the 6-lane road over rail design option. Thereafter, due to concerns related to Project costs and impacts on adjacent properties and businesses, the City Council formed the McKinley Grade Separation Peer Review Ad Hoc Committee (“Peer Review Committee”) to perform an independent peer review of the Project design and costs. On March 20, 2019, the Peer Review Committee presented the results of the peer review to the City Council and the City Council directed staff to conduct a Value Engineering workshop.
On April 24-26, 2019, a Value Engineering workshop was held to identify cost reduction measures and affordable innovations related to Project design alternatives and right-of-way savings based upon the Value Engineering Workshop recommendations. BCA and Paragon provided additional services to provide support to the Peer Review Committee during the peer review process and the Value Engineering workshop by attending meetings and briefings, analyzing alternative design options and preparing cost estimates. BCA provided an invoice in the amount of $63,335.04 for the additional services associated with the support provided to the Peer Review Committee. Paragon provided an invoice in the amount of $17,900 for their additional services.
On July 24, 2019, the design team presented, and the Peer Review Committee concurred with, the modified Project plans, which reduces the Project to a 4-lane facility and realigns the loop road to reduce the impact on adjacent properties and businesses. With the modifications, the estimated Project costs are reduced from $112 million to $98 million. The revised design minimizes right-of-way impacts to the properties north of Sampson Avenue and east of McKinley Street.
The revised Project design will require BCA to rework and redesign the PS&E for the Project, for which BCA has submitted an invoice of additional services in the amount of $980,597.00.
City staff is recommending approval of amendments to the Professional Services Agreements with BCA and Paragon to increase BCA’s compensation by a total amount of $1,043,932.04 and to increase Paragon’s compensation by a total amount of $17,900.
COMMITTEE ACTION:
Not applicable.
STRATEGIC PLAN:
This item supports the City’s Strategic Plan Goal 1: Promote Public Safety; Objective C: Ensure adequate funding for investments and improvements in infrastructure that support public safety. Completion of the proposed project will repair, replace, and install infrastructure improvements that contribute to the safety and mobility of Corona residents.
FISCAL IMPACT:
The estimated design cost for this Project is outlined as follows:
Design ...………………………………………………………………………...$10,877,325.04
Right-of-Way Support Services ………………………………………………$1,237,735.00
Project Management ...……………………………………………………….....$2,675,129.00
Project Support Services…………………………………………………………. $200,000.00
Total Design Cost..……………………………………………………………$14,990,189.04
Funding for the project is available in the Fiscal Year 2019-20 Capital Improvement Project Budget as follows:
ENVIRONMENTAL ANALYSIS:
This action is exempt from the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21080.13, which states that CEQA does not apply to any railroad grade separation project that eliminates an existing grade crossing or that reconstructs an existing grade separation. The action involves amendments to professional service agreements with design and appraisal consultants for a railroad grade separation project. At such time that a construction contract is awarded for the project, staff will file a Notice of Exemption with the County of Riverside and the Office of Planning and Research pursuant to Public Resources Code Section 21080.13(b)(2).
PREPARED BY: DARIN JOHNSON, P.E., PROJECT MANAGER
REVIEWED BY: TOM KOPER, P.E., ASSISTANT PUBLIC WORKS DIRECTOR
REVIEWED BY: NELSON D. NELSON, P.E., PUBLIC WORKS DIRECTOR
REVIEWED BY: KIM SITTON, FINANCE MANAGER
REVIEWED BY: CITA LONGSWORTH, PURCHASING MANAGER
REVIEWED BY: KERRY D. EDEN, ASSISTANT CITY MANAGER/ADMINISTRATIVE SERVICES DIRECTOR
REVIEWED BY: MICHELE NISSEN, ASSISTANT CITY MANAGER
SUBMITTED BY: MITCHELL LANSDELL, ACTING CITY MANAGER
Attachments:
1. Exhibit “A” - Location Map
2. First Amendment PSA Biggs Cardosa Associates, Inc.
3. First Amendment PSA Paragon Partners, LTD