AGENDA REPORT
REQUEST FOR CITY COUNCIL ACTION
DATE: 09/18/2019
TO: Honorable Mayor and City Council Members
FROM: Administrative Services Department
SUBJECT:
Title
City Council consideration of Questica Budget Software implementation and software licensing agreement.
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RECOMMENDED ACTION:
Recommended action
That the City Council:
1. Authorize the Administrative Services Department to approve the Questica software implementation and software licensing agreement in the total contract amount of $336,270 for the period September 18, 2019 through September 17, 2022 as an exception to bidding pursuant to Corona Municipal Code (CMC) Section 3.08.140(E) "Purpose of bidding is otherwise accomplished".
2. Authorize the City Manager, or his designee, to execute any needed contractual documentation to effectuate the software purchase, subject to any revisions required by the City Manager and/or the City Attorney in order to make them acceptable as to form and consistent with the Council's action hereunder.
3. Authorize the Purchasing Manager to issue a purchase order to Questica LTD for software implementation services and software licensing in the amount of $182,740 for the initial period of September 18, 2019 through September 17, 2020 and approved necessary change orders and/or amendments up to the amount provided by CMC 3.08.070(i)
4. Authorize the City Manager, or his designee, to execute two optional renewals for subsequent one-year periods, in the amounts not to exceed $76,765 per renewal period and approve necessary change orders and/or amendments up to the amount provided by CMC 3.08.070(i).
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ANALYSIS:
The City's budget development process starts with preparation of the forms by the Administrative Services Department (ASD). The current department submittal process involves the use of Microsoft Excel, Word, and Access. Departments enter their budget proposal information into the appropriate forms which are then submitted to ASD. ASD is...
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