AGENDA REPORT
REQUEST FOR CITY COUNCIL ACTION
DATE: 09/18/2019
TO: Honorable Mayor and City Council Members
FROM: Library and Recreation Services Department
SUBJECT:
Title
City Council consideration of CivicRec Software Implementation and Licensing Agreement and General Fund Appropriation in the amount of $55,000 for Implementation.
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RECOMMENDED ACTION:
Recommended action
That the City Council:
1. Approve Professional Services Agreement with CivicPlus, LLC, of Manhattan, Kansas, for the use of CivicRec Recreation Management Software for an initial use period September 18, 2019 through June 30, 2021 to include a one-time software licensing fees and program implementation in an amount not to exceed $55,000.
2. Authorize the City Manager, or his designee, or the Library and Recreation Services Director to execute the initial two-year agreement with CivicPlus, LLC, of Manhattan, Kansas, for CivicRec Recreation Services Management Software and authorize the City Manager or the Library and Recreation Services Director, with City Council approval, to exercise two 2-year renewals on a fiscal year basis as provided by Corona Municipal Code (CMC) 3.08.070(i).
3. Authorize the Purchasing Manager to issue a purchase order to CivicPlus, LLC for implementation of CivicRec software license in an amount not to exceed $55,000 for the initial use period September 18, 2019 through June 30, 2021 and approve necessary change orders or amendments up to the amount provided by CMC 3.08.070(i).
4. Authorize a one-time appropriation of $55,000 from the General Fund to the Library and Recreation Services Department for purchase and implementation of recreation management software.
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ANALYSIS:
The City has been under contract with The ACTIVE Network (TAN) for recreation services management software since 2012. The software is the primary tool of Library and Recreation Services for activity registration, facility reservation, field allocation, analytics, and pat...
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