AGENDA REPORT
REQUEST FOR CITY COUNCIL ACTION
DATE: 10/02/2019
TO: Honorable Mayor and City Council Members
FROM: Administrative Services Department
SUBJECT:
Title
City Council consideration of Questica Budget Software implementation and software licensing agreement.
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RECOMMENDED ACTION:
Recommended action
That the City Council:
1. Authorize the Administrative Services Department to approve the Questica software implementation and software licensing agreement in the total contract amount of $336,270 for the period October 2, 2019 through October 1, 2022 as an exception to bidding pursuant to Corona Municipal Code (CMC) Section 3.08.140(E) "Purpose of bidding is otherwise accomplished".
2. Authorize the City Manager, or his designee, to execute any needed contractual documentation to effectuate the software purchase, subject to any revisions required by the City Manager and/or the City Attorney in order to make them acceptable as to form and consistent with the Council's action hereunder.
3. Authorize the Purchasing Manager to issue a purchase order to Questica LTD for software implementation services and software licensing in the amount of $182,740 for the initial period of October 2, 2019 through October 1, 2020 and approved necessary change orders and/or amendments up to the amount provided by CMC 3.08.070(i)
4. Authorize the City Manager, or his designee, to execute two optional renewals for subsequent one-year periods, in the amounts not to exceed $76,765 per renewal period and approve necessary change orders and/or amendments up to the amount provided by CMC 3.08.070(i).
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ANALYSIS:
BACKGROUND
The annual budget is a spending plan that sets priorities and provides direction for the upcoming fiscal year. The budget development process is scheduled for the City staff to start in January of each year, with the release of the budget forms. The process, however, commences in November with the preparation of mid-year revenue projec...
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