AGENDA REPORT
REQUEST FOR CITY COUNCIL ACTION
DATE: 10/16/2019
TO: Honorable Mayor and City Council Members
FROM: Library and Recreation Services Department
SUBJECT:
Title
City Council consideration of an Exception to Bid to Bibliotheca for the sole source material purchase and installation of the Bibliotheca flexAMH Automated Materials Handling System at the Corona Public Library.
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RECOMMENDED ACTION:
Recommended action
That the City Council:
1. Authorize the Purchasing Manager to issue a purchase order to Bibliotheca in the amount of $129,931.87 for the purchase and installation of the Bibliotheca flexAMH - Automated Material Handling System pursuant to Corona Municipal Code (CMC) section 3.08.140 (B) "No competitive market" and 3.08.140 (E) "Purpose of bidding is otherwise accomplished".
2. Authorize the Purchasing Manager to approve necessary purchase order change orders up to the amount provided by CMC 3.08.080 (I).
3. Authorize an appropriation of $83,763 from the Library Facilities Fee Fund 206 to the capital project titled 'Library Automated Materials Handling System,' Project 72590.
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ANALYSIS:
Automated materials handling (AMH) refers to automation that reduces or eliminates the need for humans to check-in, sort, or move bins containing library materials. The mechanical equipment used in AMH systems includes check-in machines and sorters. The AMH system also includes patron returns - one near the library's exterior entrance and another inside the library. Each return point receives materials on a conveyor and transfers them to the sorter. Materials are, then, sorted into bins according to a pre-programmed category (i.e., adult fiction, adult new, etc.).
In 2015, the Corona Public Library initiated automated handling with the installation of the Bibliotheca RFID check-out automation system along with RFID security technology. The installation included 3 self-check-out machines, RFID tags, RFID security gates, and Liber8 ...
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