AGENDA REPORT
REQUEST FOR CITY COUNCIL ACTION
DATE: 01/15/2020
TO: Honorable Mayor and City Council Members
FROM: Information Technology Department
SUBJECT:
Title
City Council consideration to renew Microsoft Enterprise Agreement in the amount of $455,521.46.
End
RECOMMENDED ACTION:
Recommended action
That the City Council:
1. Authorize enrollment in the Microsoft Enterprise Agreement Renewal in the amount of $455,521.46 per year for the period of February 1, 2020 through January 31, 2023.
2. Authorize the City Manager or Chief Information Officer to execute the Microsoft Enterprise Agreement Renewal for the period of February 1, 2020 through January 31, 2023 and approve necessary change orders up to the amount provided by CMC Section 3.08.070(l).
3. Authorize the Purchasing Agent to issue a purchase order to Dell, and Microsoft Corporation through the cooperative agreement to purchase Microsoft licenses and software products in the amount of $455,521.46 for the initial period of February 1, 2020 through January 31, 2023 and authorize the issuance of subsequent purchase orders.
Body
ANALYSIS:
Microsoft products are the predominant software product used by all departments in the organization. The products include Word, Excel, Outlook, PowerPoint, Visio, and many others. The Microsoft Enterprise Agreement is a licensing and maintenance program to keep software current and appropriately licensed. Maintaining the overall licensing costs less than updating individual software packages as updates are released.
Staff will continue to use the Office 365 suite which provides enhanced software collaboration functionality and generates greater security and staff productivity benefits for users and system administrators. Office 365 provides enhanced accessibility to Microsoft Office tools (Word, Excel, Outlook, SharePoint, etc.) by providing both a desktop and a web based version, allowing users to securely access documents, from multiple hardwar...
Click here for full text