AGENDA REPORT
REQUEST FOR CITY COUNCIL ACTION
DATE: 07/01/2020
TO: Honorable Mayor and City Council Members
FROM: Administrative Services Department
SUBJECT:
Title
City Council consideration of an Exception to Bidding to Downs Energy and The SOCO Group for the purchase of petroleum products using the County of Riverside agreements with both vendors.
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RECOMMENDED ACTION:
Recommended action
That the City Council:
a. Authorize as an exception to bid pursuant to Corona Municipal Code 3.08.140 (c) to Downs Energy of Corona, CA, in the amount of $750,000 for the purchase of petroleum products for Fiscal Year 2021 and $250,000 for July - September 2021.
b. Authorize as an exception to bid pursuant to Corona Municipal Code 3.08.140 (c) to SOCO Group of San Clemente, CA, in the amount of $750,000 for the purchase of petroleum products for Fiscal Year 2021 and $250,000 for July - September 2021.
c. Authorize the Purchasing Agent to issue purchase orders to both Downs Energy and the SOCO Group, in the amount of $750,000 annually for fiscal year 2021 and $250,000 for July - September 2021.
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ANALYSIS:
The City's Maintenance Services Department Fleet Services Division has the responsibility of maintaining adequate fuel levels for the four fuel tanks located throughout the City of Corona: one (1) 20,000-gallon unleaded fuel tank and two (2) 10,000 diesel fuel tanks located at Public Safety Way and one (1) 1,000-gallon diesel fuel tank located at Fire Station #1. The tank levels are monitored daily by Fleet Service Division Staff with field deliveries coordinated for each location on an "as needed" basis.
Purchasing Division staff consulted with the County of Riverside Purchasing Department to discuss their existing Cooperative Agreement for fuel services. The County of Riverside conducted the bid in 2011 and awarded the contract to Downs Energy and the SOCO Group. The current agreement between the fuel providers and the County of Riverside ex...
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