AGENDA REPORT
REQUEST FOR CITY COUNCIL ACTION
DATE: 09/16/2020
TO: Honorable Mayor and City Council Members
FROM: Fire Department
SUBJECT:
Title
City Council consideration of the Inland Empire Regional Interoperability Project Memorandum of Understanding between the Consolidated Fire Agencies and the Corona Fire Department.
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RECOMMENDED ACTION:
Recommended action
That the City Council:
a. Approve the Inland Empire Regional Interoperability Project Memorandum of Understanding between the Consolidated Fire Agencies and the Corona Fire Department.
b. Authorize the City Manager or his designee to execute the Inland Empire Regional Interoperability Project Memorandum of Understanding between the Consolidated Fire Agencies and the Corona Fire Department.
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ANALYSIS:
BACKGROUND:
Computer Aided Dispatch (CAD) is a system which allows for the coordinated communication, assignment, and tracking of resources during calls-for-service. When information for a call is entered into CAD, the system recommends what resources are needed for that emergency response. Generally, the software for CAD systems is specialized and does not easily interact with other systems. A CAD to CAD Program is a system that allows different dispatch centers to communicate with each other regardless of the type of software program utilized. The CAD to CAD system allows sharing information between participating agencies providing immediate intelligence to field units.
The Inland Empire Regional Interoperability Project (IERIP) team has been meeting since August 2018 to develop the regulations, policies, and standards for the multi-county computer-aided dispatch interoperability system. The project includes both Riverside and San Bernardino Counties. The IERIP leveraged findings from a third-party analysis conducted in December of 2013. The 2013 study portrayed the situational readiness of the CAD systems and their ability to support the current or expanded use of shared resources and information in future years by the Fire and Emergency Medical Service agencies in Riverside County. Key benefits at the time were focused on the day-to-day operations, large incident impacts, situational awareness, operational area coordination, and enhanced dispatch operations back-up.
The recommended Memorandum of Understanding (MOU) will result in real-time situational awareness and create a common operating picture amongst stakeholders through CAD to CAD connectivity. The MOU also expedites resource requests between agencies, reducing response times across jurisdictional boundaries in addition to improving the transmission and update of incident information to involved agencies. By facilitating information flow of real-time data to all responders and agencies regardless of jurisdiction, the CAD to CAD project will ultimately increase survivability for those in need.
CONFIRE is the lead agency in the IERIP. CONFIRE is a Joint Powers Authority located in San Bernardino County, California, established to provide communications, dispatch, computer information systems support, and geographic information systems to CONFIRE member and contract agencies. The Riverside Urban Area Security Initiative (UASI) is funding the one-time costs associated with this project through grant allocations provided to CONFIRE.
The City Attorney has reviewed and approved as to form the proposed Inland Empire Regional Interoperability Project Memorandum of Understanding.
COMMITTEE ACTION:
Not applicable.
STRATEGIC PLAN:
This item supports the City Strategic Plan Goal to Promote Public Safety: Protect our Residents and Businesses (b) ensure adequate funding for facilities and equipment needed to support the timely delivery of fire services to our community.
FISCAL IMPACT:
Approval of the recommended actions will not result in additional budgetary impacts in Fiscal Year 2021. Addendum E of the MOU identifies the two costs associated with the project (see Attachment 1). The Corona Fire Department is one of the initial agencies and is part of “project one,” which indicates a onetime cost of $109,535 and annual fees of $21,620. The Riverside Urban Area Security Initiative (UASI) is funding the one-time costs through grant allocations provided to CONFIRE. The Riverside UASI allocations for the project were $381,000 in Fiscal Year 2018 and $475,663 in Fiscal Year 2019. The recurring annual fees will be addressed through the budget process. The first annual payment of $21,620 will be funded from the existing capital improvement project titled Police CAD/RMS System, in the General Fund. Recurring annual fees will be addressed through the budget process.
ENVIRONMENTAL ANALYSIS:
No environmental review is required because the proposed action is exempt under the California Environment Quality Act.
PREPARED BY: BRIAN YOUNG, FIRE CHIEF
REVIEWED BY: CHRIS MCMASTERS, CHIEF INFORMATION OFFICER
REVIEWED BY: GEORGE JOHNSTONE, POLICE CHIEF
REVIEWED BY: KIM SITTON, ACTING ADMINISTRATIVE SERVICES DIRECTOR
REVIEWED BY: ROGER BRADLEY, ASSISTANT CITY MANAGER
SUBMITTED BY: JACOB ELLIS, CITY MANAGER
Attachments:
1. EXHIBIT 1 - Inland Empire Regional Interoperability Project Memorandum of Understanding
2. EXHIBIT 2 - 2013 Riverside County Regional CAD to CAD Analysis
3. EXHIBIT 3 - Report Spillman award bid RFP 17-03CG
4. EXHIBIT 4 - Spillman Agreement