REQUEST FOR CITY COUNCIL ACTION
DATE: 06/02/2021
TO: Honorable Mayor and City Council Members
FROM: Public Works Department
SUBJECT:
Title
Plans and Specifications for the ADA Park Restroom Upgrades-Phase II Project, Project No. 3917, Notice Inviting Bids No. 21-042HC.
End
EXECUTIVE SUMMARY:
This action is to approve an award of Notice Inviting Bids 21-042HC for the ADA Park Restroom Upgrades-Phase II Project, Project No. 3917. This Project consists of making minor repairs and alterations to six (6) public restrooms at five (5) parks to enhance accessibility in compliance with the Americans with Disabilities Act (“ADA”) at these facilities.
RECOMMENDED ACTION:
Recommended action
That the City Council:
a. Award Notice Inviting Bids 21-042HC for the ADA Park Restroom Upgrades-Phase II Project, Project No. 3917 to Aguilar and Calderon Corporation of Whittier, CA, the lowest responsive, responsible bidder, for a total not to exceed amount of $188,361 and waive any and all minor irregularities in the bidding document as submitted by said bidder.
b. Adopt the Plans and Specifications for the ADA Park Restroom Upgrades-Phase II Project, Project No. 3917, Notice Inviting Bids No. 21-042HC.
c. Authorize the City Manager, or his designee, to execute a contract with Aguilar and Calderon Corporation of Whittier, California, in the amount of $188,361.
d. Authorize the City Manager, or his designee, to negotiate and execute non-substantive extensions, amendments and change orders up to twenty percent, which is equivalent to $37,672.
e. Authorize the Purchasing Manager to issue a Purchase Order to Aguilar and Calderon Corporation in the amount of $188,361.
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BACKGROUND & HISTORY:
In 1990, the United States Congress passed the first Americans with Disabilities Act (ADA). The ADA was the first civil rights law that was created to address the needs of people with disabilities by prohibiting discrimination in employment, public services, public accommodations, and telecommunications. The law consists of five titles that address different areas: Title 1 - Employment, Title II - Public Services, Title III - Public Accommodations, Title IV - Telecommunications, and Title V - Miscellaneous Provisions. In 1991, the first regulations were issued and became effective in 1992. ADA mandates reasonable accommodation for individuals with disabilities to ensure they have the same opportunities and access to programs and facilities as those without disabilities.
The City of Corona is primarily responsible for compliance with Title II standards. Both the Federal Government and the State of California have issued and amended Title II standards over the years that set building and public facility requirements for accessibility. These standards include requirements for the display of appropriate signage, accessible stalls within parking lots, accessible routes to and surfacing under playgrounds and amenities, and fixture heights, specific hardware, and clearances to ensure access to public restrooms. Due to the high cost of implementing many of these standards, the City created a transition plan and timeline to accomplish these mandates. The City is currently working to make various ADA improvements to enhance accessibility at 33 City parks over a five-year period. The City completed improvements at four (4) parks for the first year: Citrus, Promenade, Mountain Gate, and Santana Park. The second year of the project is now ready to move forward. The City began the engineering and design of improvements at the next set of parks designated for the second year: Victoria, Ontario, Lincoln, Ridgeline, and Cresta Verde Parks.
ANALYSIS:
The proposed Project is for improvements to the six restrooms at the above referenced parks. Improvements generally consist of modifying clearances by installing new bathroom partitions, replacing existing signage and installing new at the appropriate location and height, removing and replacing sinks with a standardized model with appropriate faucet run-times and pipe insulation, removal of fixtures such as soap dispensers and mirrors, and removal and replacement of fixtures such as handrails, door hardware, toilet paper dispensers and door closers with compliant equipment. All restroom walls will be patched and repainted.
The Public Works Department issued NIB 21-042HC for this Project. The bid was posted for the Project on the City’s PlanetBids bidding website and advertised in the Sentinel Weekly on March 24, 2021. A total of 40 contractors were solicited, and seven bids were received by the April 8, 2021, due date and time. The results of the bids are as follows:
Aguilar & Calderon Corporation of Whittier, CA, is the apparent low bidder, with a bid submission of $188,361. The total bid amount included two alternative bid schedules, which were used to determine the lowest bidder. Both alternative bid schedules are being awarded at this time. Staff recommends that the City Council award the Project to Aguilar & Calderon Corporation of Whittier, CA, in an amount not to exceed $188,361.
Staff is also requesting authorization to approve change orders up to twenty percent of the contract. The restroom buildings at Lincoln and Victoria Park, in particular, are in excess of 50 years old. Based upon the age of the structures, additional issues may arise during the construction project. The additional change order allowance is requested in the event that some unforeseen condition or circumstance arises that must be remedied.
COMMITTEE ACTION:
The overall five-year Citywide Park ADA Project was presented to the Parks and Recreation Commission on May 8, 2019, and the Public Services Committee on June 5, 2019, and was approved to proceed.
FINANCIAL IMPACT:
There is currently a Capital Improvement Project (“CIP”) for this project, No. 68690 for Citywide ADA Improvements. CIP 68690 has a current balance of $1,657,223.34 and is sufficient for awarding of NIB 21-042HC.
ENVIRONMENTAL ANALYSIS:
This action is categorically exempt pursuant to Section 15301 of the Guidelines for the California Environmental Quality Act (CEQA), which states that the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the CEQA determination, and is therefore exempt from CEQA. This action involves minor repairs and upgrades to existing restrooms for accessibility improvements. Therefore, no environmental analysis is required, and staff has filed a Notice of Exemption with the County of Riverside.
PREPARED BY: TRACY MARTIN, UTILITIES PROJECT MANAGER
REVIEWED BY: SAVAT KHAMPHOU, ACTING PUBLIC WORKS DIRECTOR
Attachments:
1. Exhibit 1 - Contract