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File #: 21-0557    Version: 1 Name:
Type: Bid & Purchase Status: Passed
File created: 5/27/2021 In control: City Council
On agenda: 6/16/2021 Final action: 6/16/2021
Title: Authorize the issuance of a purchase order with Grainger for the purchase of industrial supplies and equipment using the Sourcewell National Cooperative Master Price Agreement Number #121218-WWG.
Attachments: 1. Staff Report, 2. 1. Exhibit 1 - Request for Proposal (RFP), 3. 2. Exhibit 2 - Contract Acceptance & Award, 4. 3. Exhibit 3 - Contract Forms, 5. 4. Exhibit 4 - Competitive Solicitation Documentation, 6. 5. Exhibit 5 - Affidavit of Advertisement, 7. 6. Exhibit 6 - Proposal Opening Record Page, 8. 7. Exhibit 7 - Proposal Evaluation, 9. 8. Exhibit 8 - Evaluation Committee Comment & Review, 10. 9. Exhibit 9 - Board Minutes, 11. 10. Exhibit 10 - Contract Price Information
REQUEST FOR CITY COUNCIL ACTION



DATE: 06/16/2021

TO: Honorable Mayor and City Council Members

FROM: Finance Department

SUBJECT:
Title
Authorize the issuance of a purchase order with Grainger for the purchase of industrial supplies and equipment using the Sourcewell National Cooperative Master Price Agreement Number #121218-WWG.

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EXECUTIVE SUMMARY:
The Finance Department is recommending the issuance of a purchase order for the purchase of industrial supplies and equipment - for Fiscal Years 2021, 2022 and 2023. The recommended award will allow all departments to purchase necessary supplies and equipment to maintain City facilities and efficiently support their operations in a timely manner.

RECOMMENDED ACTION:
Recommended action
That the City Council:

a. Approve the use of the Sourcewell Master Price Agreement Number #121218-WWG for the purchase of industrial supplies and equipment in the amount of $275,000 for fiscal years 2021, 2022 and 2023.

b. Make a determination under Corona Municipal Code Section 3.08.140(C), that competitive bidding has been otherwise accomplished as provided for in the "Basis for Exception to Competitive Bidding" section of this agenda report.

c. City Council authorize the City Manager and City Attorney or their designees to negotiate and execute non-substantive extensions, change orders and amendments up to $27,500 or 10% of the original purchase order amount as authorized in Corona Municipal Code Section 3.08.080(I).

d. City Council authorize the Purchasing Manager to issue purchase orders to Grainger in the amount of $275,000 for an initial fiscal year ending June 30, 2021, with two optional two-year renewals.

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BACKGROUND & HISTORY:
The City has purchased industrial supplies and equipment from Grainger since Fiscal Year 2003, utilizing various cooperative purchasing agreements awarded to Grainger. Use of the Sourcewell contract 121218-WWG gives access to the following types of goods and services:

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