REQUEST FOR CITY COUNCIL ACTION
DATE: 07/07/2021
TO: Honorable Mayor and City Council Members
FROM: Finance Department
SUBJECT:
Title
Approval of the Second Amendment to the Professional Services Agreement with MV Cheng and Associates for temporary staffing services.
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EXECUTIVE SUMMARY:
Approval is recommended for the Second Amendment to the Professional Services Agreement with MV Cheng and Associates for temporary staffing services to assist with purchasing and accounting functions in the Finance Department.
RECOMMENDED ACTION:
Recommended action
That the City Council:
a. Approve the second amendment to the Professional Services Agreement with MV Cheng and Associates in the amount of $75,000 for temporary staffing services.
b. Authorize the Purchasing Agent to increase Purchase Order B210288 for MV Cheng and Associates from $100,000 to $175,000.
c. Approve a budgetary transfer, not to exceed $75,000, from the personnel category to professional/contractual services, in the Finance Department's General Fund Fiscal Year 2022 budget.
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BACKGROUND & HISTORY:
On July 21, 2020, the Finance Department solicited a Request for Quotations, or RFQ, for temporary staffing - purchasing specialists. Quotes were received from five vendors and MV Cheng and Associates was selected from that process. MV Cheng and Associates specializes in temporary staffing for municipal finance, purchasing, risk management and human resource positions.
ANALYSIS:
At the time the RFQ was issued in July 2020, the purchasing division of the Finance Department was short-staffed by three full-time positions, including the Purchasing Manager. From the engagement with MV Cheng and Associates, the City has been working with an experienced purchasing professional since August 2020. The temporary services helped bridge the shortage during recruitment, onboarding, and training of new staff. With the temporary services, staff has been able to keep purchasing items mov...
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