REQUEST FOR CITY COUNCIL ACTION
DATE: 07/07/2021
TO: Honorable Mayor and City Council Members
FROM: Public Works Department
SUBJECT:
Title
Second Amendment to the Maintenance/General Services Agreement with Chrisp Company for street striping and pavement marking and maintenance repair services.
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EXECUTIVE SUMMARY:
The Public Works Department utilizes contractors to provide pavement marking services to maintain roadway markings on public streets. These services include refreshing existing markings, the removal of markings, and the installation of new markings.
RECOMMENDED ACTION:
Recommended action
That the City Council:
a. Approve the Second Amendment to the Maintenance/General Services Agreement with Chrisp Company to increase the total compensation by $201,000 to provide street striping and pavement marking maintenance repair services.
b. Authorize the City Manager, or his designee, to execute the Second Amendment to the Maintenance/General Services Agreement with Chrisp Company for a total contract amount of $201,000.
c. Authorize the Purchasing Manager to issue Change Order No. 2 to Purchase Order B210513 to Chrisp Company, in the amount of $101,000.
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BACKGROUND & HISTORY:
On June 20, 2018, the City Council approved Request for Proposal (RFP) 18-005SB to Chrisp Company for street striping and pavement marking maintenance repair services.
During Fiscal Year 2021, the Public Works Department received many requests for roadway striping. These requests come from an assortment of channels: email requests, SeeClickFix reports, phone calls, requests from local schools, Corona Police Department, and staff observations. After receiving a request, staff evaluates the concern and will issue a work order to refresh or replace necessary pavement markings. City staff looks for opportunities to replace what is necessary and improve the area by updating the size/type of striping to better comply with current standards issued by federal and state guidelines.
ANALYSIS:
This request to increase the total compensation for the contractor to provide street striping and pavement marking repair services from $100,000 to $201,000 includes the installation of forty-four (44) crosswalks, which follow the City Standard for ladder-type crosswalks. These are mainly installed near schools and areas of high pedestrian volume. Aside from the additional cross-sectional striping that runs along the entire crosswalk, the supplemental paint brings more attention and awareness to the crossing. These crosswalks require more material and are more expensive than the typical crosswalk with just an outline for the pedestrian path of travel. The cost varies per crosswalk as the length is a function of the total cost. The total costs for these crosswalks is approximately $35,500.
Along with the crosswalks, the additional work includes the restriping of Railroad Street between Auto Center Drive and Lincoln Avenue. This length of roadway measuring approximately 2.15 miles had deteriorated striping and pavement markings. With the heavy use of large trucks and a posted speed limit of 40 MPH, a full restripe of the entire segment was necessary. This work effort was about $65,500 to complete.
Additionally, any striping which includes a full street segment or block to be replaced, the latest striping standards are followed per the Caltrans Standard Plans. The most recent changes have been an increase in striping width from 4 inches to 6 inches. This additional change produced an increase in cost to most striping work orders.
The pavement marking services provided by Chrisp Company plays an important role in maintaining a safe environment for vehicles, bicycles, and pedestrians as they use City roadways. Maintaining visible reflective pavement markings is essential in providing clear instruction to roadway users and ensures the City keeps the roads safe and updated with the latest striping delineation and pavement markings per the Caltrans Standard Plans, Manual on Uniform Traffic Control Devices, and City Standards.
FINANCIAL IMPACT:
With the approval of the recommended actions, funding for the change order is available in the Capital Improvement Project Budget as follows:
ENVIRONMENTAL ANALYSIS:
This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the general rule that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This action approves an agreement to provide maintnenace services. Since there is no possibility that adopting this action will have a significant effect on the environment, no environmental analysis is required.
PREPARED BY: ROSALVA N. URENO, P.E., T.E., CITY TRAFFIC ENGINEER
REVIEWED BY: SAVAT KHAMPHOU, ACTING PUBLIC WORKS DIRECTOR
Attachments:
1. Second Amendment to the Maintenance/General Services Agreement