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File #: 22-0719    Version: 1 Name:
Type: Agreement Status: Passed
File created: 8/24/2022 In control: City Council
On agenda: 9/7/2022 Final action: 9/7/2022
Title: Professional Services Agreement with RailPros Field Services, Inc. for the McKinley Grade Separation Project.
Attachments: 1. Staff Report, 2. Exhibit 1 - Construction and Maintenance Agreement (aka Overpass Agreement), 3. Exhibit 2 - Professional Services Agreement
REQUEST FOR CITY COUNCIL ACTION



DATE: 09/07/2022

TO: Honorable Mayor and City Council Members

FROM: Public Works Department

SUBJECT:
Title
Professional Services Agreement with RailPros Field Services, Inc. for the McKinley Grade Separation Project.

End
EXECUTIVE SUMMARY:
City Council consideration to approve a Professional Services Agreement with RailPros Field Services, Inc. to provide Railroad Flagging Services for the McKinley Street Grade Separation Project in the amount of $300,000. Railroad Flagging Services were originally to be provided by Burlington Northern and Santa Fe Railway Company for this project; however, due to a general shortage of personnel responsible for covering flagging throughout the entire southwest United States, Burlington Northern and Santa Fe Railway Company notified the City on August 17, 2022, that they would no longer provide staffing or coordination services to provide railroad flagging.

RECOMMENDED ACTION:
Recommended action
That the City Council:

a. Approve a Professional Services Agreement with RailPros Field Services, Inc. for Railroad Flagging Services for the McKinley Grade Separation Project in the amount of $300,000 for a term through September 1, 2024.

b. Authorize the City Manager, or his designee, to execute the Professional Services Agreement with RailPros Field Services, Inc. in the amount of $300,000, and to approve any modifications to the form of the Railroad Construction and Maintenance Agreement deemed necessary by the City Attorney, which do not impact the compensation to be paid and which are consistent with the Council's directions herein.

c. Authorize the City Manager, or his designee, to approve necessary change orders and amendments up to a 20% contingency, or $60,000, for a total of $360,000.

d. Authorize the Purchasing Manager to issue a purchase order to RailPros, in the amount of $300,000.

e. Reallocate up to $360,000 from the Railroad Construction and Maintenance Agreement w...

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