REQUEST FOR CITY COUNCIL ACTION
DATE: 03/06/2024
TO: Honorable Mayor and City Council Members
FROM: Public Works Department
SUBJECT:
Title
AUTHORIZE THE RATIFICATION OF A MAINTENANCE/GENERAL SERVICES AGREEMENT FOR EMERGENCY RESPONSE TO HAZARDOUS WASTE MATERIALS CLEANUP AND REMOVAL SERVICES
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EXECUTIVE SUMMARY:
This staff report asks the City Council to ratify a Maintenance/General Services Agreement in the amount of $137,684 with Environmental Logistics for emergency hazardous material response at 1802 Pomona Road due to a tractor-trailer fire involving a substantial amount of hazardous waste. Due to the public health and safety risk from the hazardous materials, staff utilized the City's on-call hazardous waste materials cleanup and removal contractor to provide services beyond its current contractual limit.
RECOMMENDED ACTION:
Recommended action
That the City Council:
a. Authorize the ratification of a Maintenance/General Services Agreement with Environmental Logistics, Bloomington, CA, in the amount of $137,684 for performing the emergency hazardous waste materials cleanup and removal services at 1802 Pomona Road pursuant to Corona Municipal Code Section 3.08.140(A).
b. Authorize the City Manager, or his designee, to execute the Maintenance/General Services Agreement with Environmental Logistics in the amount of $137,684.
c. Authorize the City Manager, or his designee, to issue a purchase order to Environmental Logistics in the amount of $137,684.
d. Authorize an appropriation in the amount of $137,684 from the General Fund 110 to the Public Works Department’s operating budget.
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BACKGROUND & HISTORY:
On the evening of January 9, 2024, the City of Corona Fire Department responded to a reported fire at 1802 Pomona Road, a commercial property. Upon arrival, they found a large shipping container with visible flames. The Fire Department promptly secured the area with the help of the Corona Police Department and confined the fire to the shipping container, which contained various items, including lithium-ion batteries. To prevent water runoff issues, Public Works responded with a heavy tow truck to move the trailer within the property. Additionally, the City’s contracted mitigation company, Environmental Logistics, cleaned up the hazardous materials.
The situation was effectively managed through coordinated efforts, including emergency responders, Public Works, towing services, and environmental cleanup specialists, mitigating potential risks to the community, and ensuring a thorough cleanup of hazardous materials.
ANALYSIS:
The Public Works Department aids the Fire Department in hazardous waste emergencies such as this event that took place on January 9, 2024. Public Works provides traffic control, site perimeter control, City maintained storm drain access, and any necessary hazard waste cleanup and removal services that are required to ensure public health and safety. Public Works contracts out hazardous waste cleanup and removal services due to the high level of required training, certification, documentation, equipment, packaging, and state-mandated reporting.
The Public Works Department has worked with Environmental Logistics staff on numerous hazardous material cleanups and removals within the scope and its existing purchase order amount. Their team provides well-trained and experienced technicians as well as the required regulatory knowledge in emergency spill response, hazardous material packaging, hazardous material transport, site mitigation, and all required closure documentation to obtain the determination of "No Further Action" and bring closure to a cleanup event. Since the cost exceeds the current budget amount of their existing Purchase Order, a separate agreement is needed for this specific event.
The scope of work and cost is outlined as follows:
|
Scope of Work |
Cost |
|
Labor, equipment, and materials for cleanup, transport, and legal disposal of hazardous waste from trailer fire at 1802 Pomona Road |
$137,684 |
|
Bonding cost |
$ |
|
Project Total Cost |
$137,684 |
Since the emergency hazardous waste event was caused on private property, the City will pursue reimbursement for the said amount from the property or business owner.
FINANCIAL IMPACT:
Approval of the recommended actions will result in an appropriation in the amount of $137,684 from the General Fund 110 to the Public Works Department’s operating budget. There is sufficient fund balance for the recommended actions.
ENVIRONMENTAL ANALYSIS:
This action is exempt pursuant to Section 15061(b)(3) of the Guidelines for the California Environmental Quality Act (CEQA), which states that a project is exempt from CEQA if the activity is covered by the commonsense exemption that CEQA applies only to projects that have the potential for causing a significant effect on the environment. Where it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment, the activity is not subject to CEQA. This action merely adopts an agreement for emergency services performed, and there is no possibility that this project will have a significant effect on the environment. Therefore, no environmental analysis is required.
PREPARED BY: EUGENE SILVAS, CONSTRUCTION SUPERINTENDENT
REVIEWED BY: SAVAT KHAMPHOU, PUBLIC WORKS DIRECTOR
Attachments:
1. Exhibit 1 - Environmental Logistics Maintenance/General Services Agreement
2. Exhibit 2 - Environmental Logistics Invoice No. 011124-A
3. Exhibit 3 - Fire Investigation Report
4. Exhibit 4 - Additional Photos of the Incident