REQUEST FOR CITY COUNCIL ACTION
DATE: 03/20/2024
TO: Honorable Mayor and City Council Members
FROM: Finance Department
SUBJECT:
Title
AWARD OF MAINTENANCE AND GENERAL SERVICES AGREEMENT WITH NEXTDAY DELIVERY SERVICE, INC. FOR CITYWIDE MAIL MANAGEMENT SERVICES IN THE AMOUNT OF $130,000 PER FISCAL YEAR, REQUEST FOR PROPOSALS (RFP) 24-035AH
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EXECUTIVE SUMMARY:
This staff report asks the City Council to approve the Maintenance General Services Agreement with Nextday Delivery Service, Inc. in the amount of $130,000 for citywide mail management services. The contracted service includes pick-up from the post office twice per day, sorting, and distributing incoming mail. Outgoing mail service includes daily pick-up from each department, metering, and delivery of mail and parcels to the post office. The contract also includes postage costs, estimated to be $35,000.
RECOMMENDED ACTION:
Recommended action
That the City Council:
a. Award RFP 24-035AH to Nextday Delivery Service, Inc. for citywide mail management services, including postage costs.
b. Approve the Maintenance General Services Agreement with Nextday Delivery Service, Inc. for an initial term of March 20, 2024, through June 30, 2026, in the amount of $130,000 per fiscal year, with two additional two-year extensions through June 30, 2030, and waive all minor irregularities in the proposal.
c. Authorize the City Manager, or his designee, to execute the Maintenance General Services Agreement with Nextday Delivery Services, Inc. in the amount of $130,000 per fiscal year, including any non-substantive extensions, change orders, purchase orders, and amendments up to the amount authorized in Corona Municipal Code Section 3.08.060(J), which is equivalent to 10% or $13,000.
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BACKGROUND & HISTORY:
Since July 1, 2013, Nextday Delivery Services, Inc. (NDS) has provided the City with mail processing and distribution services. This mail management service is an integral part of the City's...
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