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File #: 21-0794    Version: 1 Name:
Type: Bid & Purchase Status: Passed
File created: 8/12/2021 In control: City Council
On agenda: 9/1/2021 Final action: 9/1/2021
Title: Award of Contract to L.R. Landscaping, Inc. and Tropical Plaza Nursery, Inc. for On-Call Emergency Landscape Services.
Attachments: 1. Staff Report, 2. Exhibit 1-Maintenance General Services Agreement for On-Call Emerency Landscape - L.R. Landscaping, Inc., 3. Exhibit 2- Maintennace General Service Agreement for On-Call Emergency Landscape Services- Tropical Plaza Nursery, Inc., 4. Exhibit 3- LR Landscaping, Inc. Bid Proposal, 5. Exhibit 4-Tropical Plaza Nursery Proposal
REQUEST FOR CITY COUNCIL ACTION





DATE: 09/01/2021

TO: Honorable Mayor and City Council Members

FROM: Community Services Department

SUBJECT:
Title
Award of Contract to L.R. Landscaping, Inc. and Tropical Plaza Nursery, Inc. for On-Call Emergency Landscape Services.

End
EXECUTIVE SUMMARY:
The Community Services Department Parks Division was previously contracted with L.R. Landscaping, Inc. for on-call emergency landscaping services. However, the current contract has expired and no longer eligible to be extended. As such, Community Services and Finance Departments collaboratively worked together to update the scope of work and sought bids for the Request for Proposals (RFP) for on-call emergency landscape services (RFP-21-058AC). Community Services is bringing forth the L.R. Landscaping Inc. and Tropical Plaza Nursery, Inc. contracts for consideration of award so that the City can have two vendors for on-call emergency landscaping services in the event that one vendor is unable to respond to the City's immediate needs.

RECOMMENDED ACTION:
Recommended action
That the City Council:

a. Award contract for RFP21-058AC to L.R. Landscaping, Inc. for on-call emergency landscape services for a two-year contract with an optional extension for two (2) years to renew with total compensation not to exceed the amount of $500,000 per Fiscal Year.

b. Award contract for RFP21-058AC to Tropical Plaza Nursery, Inc. for on- call emergency landscape services for a two-year contract with an optional extension for two (2) years to renew with total compensation not to exceed the amount of $175,000 per Fiscal Year.

c. Authorize the City Manager, or his designee, to execute the On-Call Emergency Services Maintenance and General Services Agreement with L.R. Landscaping, Inc., and Tropical Plaza Nursery, Inc., and to approve necessary non-substantive change orders or amendments up to ten percent of the contract amount.

d. Authorize the Purchasing Agent to issue yearly...

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